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HS2061 Information Systems Project Management Assignment
Project management is discipline of using and establishment of principles, procedure and policies to manage the activities as well operations to achieve the goals and objectives. Project management is plan for improve the effectiveness and efficiency of the organization or task according to budget and consideration of potential challenges (Mordasini.et.al. 2013). For that purpose, management requires the information about the market conditions, trends and requirements of the target customers to set the parameters. The report will analyze the feasibility of the proposed project that will include the technical, economical and operational feasibility that will requires at workplace. Moreover, the report will evaluate the scope of project as well the functional specifications according to given scenario to maintain the effectiveness in the business planning and execution for Medical Affair Department. At the end, it will provide information about the project constrains and Break-down of work structure.
For starting or establishing a project, analysis of feasibility refers to determination of technical, economical and human resources that will play critical role for planning and development of project design and infrastructure. Additionally, the success of the project is majorly depends on the feasibility of the operations and resources. The Department as of now process restorative enquiries physically. A Enquiries Database is required to help the staff in their day by day work and permit them to productively and quickly react to therapeutic enquiries. Therapeutic enquiries might be gotten through phone, fax, letter or in individual and can run from extremely straightforward inquiries which can be promptly replied via phone to exceptionally complex enquiries which may require numerous hours of exploration with a specific end goal to define a suitable reaction (Pinaud,.et.al. 2013). For easy access of past enquires and reference information as well allowing the users to draft feedback and get the satisfactory reply. For that purpose feasibility analysis will analyze the effectiveness.
In order to develop the information system and plan to establish the design for practical use at Medical Affair Department, analysis of technical feasibility is essential. For proper implementation of project evaluation of technical resources is useful that has significant impact on the determination of software requirements as well tools that are useful for managing the technical solution and communication at different departments of organization. To maintain the technical feasibility following requirements has been identified:
Database: For organization like Medical Affairs Department the major technical requirements is development of database for collecting and storing the information about the visitor and people (Ghosh.et.al. 2013). This will provide past information about the specification and reason for visit. According to observation the requirements of software for storing information is required that will help to meet the objectives of project.
Communication: In the current scenario, communication is essential elements for any kind of project development and planning. For that technical feasibility analysis will help to gain the information about the approaches of operation management, establishment of new computerize and technical solution as per the financial capabilities of Medical Affairs Department.
Monitoring: This is an important aspect of project analysis as monitoring of the operation and tasks is essential for identifying the errors and issues that could affect the overall planning. In addition to this, Medical Affairs Department requires evaluating the needs and performance of employees for that purpose technical development is essential for implementing the practical form of new process.
As per the investigation of given case, it is visualized that when an enquiry is gotten, points of interest of the enquiry will be recorded on the database. The feasibility of project is majorly depends on the economical requirements and capabilities of the organization that influence the planning and establishment of products and services (Rohani and Nour, 2014). The analysis of feasibility will consider the financial resources for project development. The Associate may then look the database for either verifiable information or standard letters by entering criteria. For instance, an Associate may ask for from the framework a rundown of all the Zantac enquiries got amid the most recent 12 months. For that database would be large and secure that requires the investment according to environmental conditions. By considering the current conditions of economy it is been analyze the economical feasibility of Medical Affairs Department is good.
Operational feasibility refers to ability to utilize, support and perform the necessary tasks of the system or function of organization that requires the involvement of developer, maintenance and users of the system. The Department is hoping to extend the administrations that impact the future business too with all enquiries now held inside an electronic database, the Department will likewise have the capacity to perform factual investigations of the enquiries got utilizing a vast scope of criteria without the requirement for manual examination and translation of information.
The operational feasibility will help to support the project management planning and proper utilization of current resources. This data could then be utilized by the sales team to help with deciding business sector course and the adequacy (Gray.et.al. 2016). By having the knowledge about the operational activities the management could make the decisions more convincing manners. Additionally analysis of operational feasibility will influence the liability and capability of project manager.
For developing the plan for establishing the information system and proper management of project, analysis of requirement is essential that will help to reduce the time and process of gaining the knowledge to outline the whole process. The process of requirement specification is been performed between the Medical Affairs Department management and developer of the system. The proper analysis and knowledge about specification will help developer to maintain the cost and quality of the determined information system.
Scope of the project
To overcome the issues that occurring due to manual working and use of papers for keeping the record and decision making. Medical Affairs Department is looking for improvement in the process of managing enquires related to medial terms. By implementing the advance information system, Medical Affairs Department will get the following improvement:
1. Proper storage and analysis of information related to internal and external environment.
2. Highlight the information that is essential for Medical Affairs Department.
3. System will help to develop the visual effects that will give in-depth knowledge.
4. It will improve communication between departments as well efficiency.
The major scope of project will be on processing, security and data management.
Medical Associates are compelled to give an expanded number of written answers set up of verbal answers because of the incapability of the Medical Associate to rapidly focus on the required historical information and reference data (Singh.et.al. 2016). The process of managing the information will help to maintain the functionality of the organization and achieve the objectives of business. A lot of time and asset is required to gather and produce factual information on the number and kind of restorative enquiries got.
Objectives of the project
The proposed project is going to be establishing to meet the demand and business operations of Medical Affairs Department in more efficient manners that help to encourage the brand awareness. According to observation, following are the key objectives of information system in project management:
1. Reduce the time to respond to enquiries.
2. Reduce the time to find proper recorded information and Standard letters.
3. To mechanize the procedure of standard letter in operations in which data can be gathered from different sources and orchestrated by.
4. Reduce the time to set up a measurable investigation of enquiries got.
5. Arranging departmental effectiveness, arranging for asset for different exercises.
6. To increment the efficiency and to lessen the use of resources so that composed and additionally graphical data can be arranged adequately to spare time and cost.
The functional specifications are important to analyze the requirements and demand of the organization through the project. The Department will likewise have the capacity to perform measurable investigations of the enquiries got utilizing a vast scope of criteria without the requirement for manual examination and interpretation of information. The basic requirements of the project is proper handling of the mail and reply to the clients for specific enquiries that will influence the branding and implantation of changes in the current process. The operational feasibility will help to support the project management planning and proper utilization of current resources. For information system development and implementation, management requires the computer system, communication modem as well server to connect with the other departments (Jo.et.al. 2013). The database is major requirement of Medical Affairs Department to collect and store the information about the supplier and clients that will help to generate the report as well maintain the communication. In addition to this, functional specification for project involves word processing and delivery of the calls and mail to offer information to the clients. For development of standard letters and report, organization will requires the printers, fax machines and expert human resources that could manage the activities according to situation and demand.
The Medical Affairs Department is looking to establish information system that would help to overcome challenges and issues. This kind of initiative will support management to maintain the flow of operation without interruption and have the graphical view of growth and services standards. This project will provide the facility to develop and communicate the static report of data that requires for managing the operations of organization. Moreover, the report will helps to manage and control the operations by applying the new technical tools for communication as well analysis. Apart from that, Medical Affairs Department would save the documents and print the information to meet the requirements of the clients to develop other activities (Burke, 2013). The non functional requirements will involve editing and analysis of productivity as well the efficiency of the each employee.
For organization like Medical Affairs Department the major technical requirements is development of database for collecting and storing the information about the visitor and people. This identification of services will help to obtain customer information and prepare the communication plan for improving the efficiency. This will provide past information about the specification and reason for visit. According to observation the requirements of software for storing information is required that will help to meet the objectives of project.
Following are the key limitations of the project:
Security:For any kind of new project of Information Technology the level of security in data collection and communication plays the critical role in the networking and response of the organizations. Now to overcome the issues and meet the specific standard, Medical Affairs Department requires to provide the detail information related to security standard.
Time:The process of development and implement the project for improvement in the information system will requires time to integrate the new system with past activities (Ren.et.al. 2014). The development team work on specification and analyze the feasibility of the whole project will take time for offering the training and explain the functions to the users at workplace.
Cost:This will be major limitation for Medical Affairs Department to deal within the project as well raise the funds to develop the system and implement for reducing the dependency to other for information technology. Apart from that, cost of the project will involve resources like human and technical to meet the specification and design of the project which will increase the cost. For better functioning, management needs to raise fund that will help to meet the overall effectiveness of information system (Ghosh.et.al. 2013).
Break down structure
From the above study, it is been considered that information system development and implementation process involves the different feasibility analysis to ensure the effectiveness of the functions and utilization. Report has explained scope and objectives of the proposed plan for information system for Medical Affairs Department. Moreover, report has discussed about the specification and limitations that need to be consider for managing the project according to need of management.
Books and journals
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
Ghosh, D., Ghose, T. and Mohanta, D.K., 2013. Communication feasibility analysis for smart grid with phasor measurement units. IEEE Transactions on Industrial Informatics, 9(3), pp.1486-1496.
Gray, C.M., Katamba, A., Narang, P., Giraldo, J., Zamudio, C., Joloba, M., Narang, R., Paramasivan, C.N., Hillemann, D., Nabeta, P. and Amisano, D., 2016. Feasibility and Operational Performance of Tuberculosis Detection by Loop-Mediated Isothermal Amplification Platform in Decentralized Settings: Results from a Multicenter Study. Journal of Clinical Microbiology, 54(8), pp.1984-1991.
Jo, H., Lee, H., Suh, Y., Kim, J. and Park, Y., 2015. A dynamic feasibility analysis of public investment projects: An integrated approach using system dynamics and agent-based modeling. International Journal of Project Management, 33(8), pp.1863-1876.
Mordasini, P., Brekenfeld, C., Byrne, J.V., Fischer, U., Arnold, M., Heldner, M.R., Lüdi, R., Mattle, H.P., Schroth, G. and Gralla, J., 2013. Technical feasibility and application of mechanical thrombectomy with the Solitaire FR Revascularization Device in acute basilar artery occlusion. American Journal of Neuroradiology, 34(1), pp.159-163.
Pinaud, B.A., Benck, J.D., Seitz, L.C., Forman, A.J., Chen, Z., Deutsch, T.G., James, B.D., Baum, K.N., Baum, G.N., Ardo, S. and Wang, H., 2013. Technical and economic feasibility of centralized facilities for solar hydrogen production via photocatalysis and photoelectrochemistry. Energy & Environmental Science, 6(7), pp.1983-2002.
Ren, N., Drake, J.R., Li, Y. and Reed, A.H., 2014. Review and outlook of work breakdown structure for complex product manufacturing. International Journal of Manufacturing Technology and Management, 28(4-6), pp.200-216.
Rohani, G. and Nour, M., 2014. Techno-economical analysis of stand-alone hybrid renewable power system for Ras Musherib in United Arab Emirates.Energy, 64, pp.828-841.
Singh, R., Singh, P.K., Kaur, I. and Kaur, R., 2016. Decomposition of Cost Structure and Evaluating Operational Feasibility of Low Fat Yoghurt Ice Cream. Indian Journal of Economics and Development, 12(3), pp.483-488.