Delivery in day(s): 4
Health And Safety OZ Assignments
Task 1: Establish and maintain the structure for health safety and security
What are factors required for convention centre for WHS system?
There are two factors that are important for convention centre for managing WHS system for the workplace are as follows:
What are the consultative processes that develop WHS management system?
For implementation, WHS system management of firm communicate and consultation of different strategies to manage the plan. This required ensuring the plan in better way.
Which staff should be included for consultation centre and cafe at the workplace?
Explain what are consultation methods that are used for completing each record for the given information?
What information would be recorded for any consultation activities? What would be process to record the information?
Identify the external resources that are listed to assist while developing WHS management system?
For maintaining the workplace safe and healthy, it is required to set up a high standards infrastructure within the workplaces. Therefore, externally raised capitals like trade loan or venture capital are required to manage and control the financial factors to improve WHS system.
HR management are required to monitor and review over the WHS policies that are maintained or not within the organisation. There are different departments like committee members of health and safety or other members or representative who are appointed to review the WHS policy in proper manner.
Task 2: Develop WHS management policy
Kingfisher firm main aim is to protect the health and safety for the well being and prevent from any type of hazards (zulu.org.za, 2016). It required more coordination and consideration for maintaining the policies of WHS system.
This project provides a safe working environment under the best management who are monitoring the WHS system within the firm. Under different acts and legislation assisting department operate the project plan in better way.
There are different policies that are used for maintaining the WHS system within the organisation are as follows:
As stated byHealy(2016), it is the duty of individual employees to maintain a safe environment within the workplace. For this reason, it is duty of an employee to maintain and use a safe plant within the organisation. For handling new equipment it is duty of the management to provide training before using.
4.2 Managers and supervisors
The plants or equipments required regular monitoring and implement new and innovative equipments or change for maintaining health and safety within the organisation. As mentioned byGostin & Wiley(2016), manager's responsibility is to control and review over employee safety to manage the plan in better way.
It is duty to ensure that the contract placed for project is qualified and aware of the safety factors while doing the work. A contractor will submit a prior commencing risk or hazardous work like electrical work or infrastructural factors.
Visitors within the workplace required to maintain the discipline as it involves every safety within the place. A visitor responsible is to make coordination and maintain the health and safety hazards within the firm.
It is important for an organisation to develop an environment to management the WHS system plan in better way. Due to this, different policies and legislation are implemented to manage it better way (Schulteet al.2013). Therefore, performances indicators are evaluation and monitoring performances of WHS system and review the result for measuring the corrective actions.
First it required to overview the different Act that is undertaken by the firm to maintain the safety within the firm. Then, consultation will go through all the matter that is related to WHS system. The matters like risk management activities, different facilities for welfare of the workers accordingly. In the next step, it reviews different practices and policies that are managed by committee members of WHS system. In the final step, it will step up different member who will review the management plan and manage the operation related to this system.
Manual handling and PPE are some of the procedures that ensure manage to work safely within the organisation.
It is important for the firm to manage the risk factors that required managing the factors in better way.
Every management to manual handling factor to operate the firm in better way. Staff should manage the situation and handle the risk factors in consider provide the ultimate management plan in better way.
The process related to lift and manage factors required to be maintained in proper way. This makes the process easily to operate the risk factors in better way.
Training is required to new and existing staff and management for using new develop tools within the workplace. It is important to manage the records and keep it as item required in future course of action. This help to manage and operate the function while implementing the actions.
9. WHS record keeping
Audit report, retention, confidential records related to work and safety policies are some of the records required to handle in proper way. This record should maintain proper for further implementation.
10. Display the documents
These are some of the display document required to listed by staff by the organisation.
11. Location of first aid
It important to handle the first aid management plan in better way. The main purpose of this process to avoid hazards or provide treatment to cure the pain. It provides a management to maintain a safe environment within the firm.
12. Location of evacuation plan
Assisted each and every staff to handle the emergency service that required managing the organisation in better way.
13. Commitments to continuous improvements
It is duty of the management of the firm to provide a commitment to review and follow the administrative plan in systematic way. It required handling improvement policies to generate the process and improve the relevant factors in better way.
Task 3: Create WHS procedures
First aid procedures
For Kingfisher organisation is important to maintain the first aid kit within the centre as it handle all the equipments of knife and many other machineries to manage the garden.
The main purpose of this process to avoid hazards or provide treatment to cure the hide for sometime till the doctors present.
Management, first aid management team within the firm required to notify about the situation. Photocopies of employee id cards, insurance paper to manage the treatment to operate it. On the other hand, the documents that prescribed while first aid treatment and act that are failed to compile in managing WHS policies.
Insert a diagram of first aid process
Figure 1: Diagram of first aid process
Manual handling process is important to manage the situation and avoid the risk factor in proper way. Concern organisation have to handle the cafe that manage the situation on the electrical, other stationery factor that required special management plan to handle the risk factors in better way.
The putting, lifting, pulling are some of the factors that are considered for managing policies in better way.
Managing manual risk
Manually handling the risk factors are important to manage the operation of the injured person. Bleeding, minor operation can lead manually to some extent.
Assessment of risk
Within the organisation it is important to assists the first aid kit to handle minor accident within the firm manually. This help to make the injury cure as soon as possible that can prevent the life risk factors to some extent. The management and special team if first aid operator to monitor and provide advice to manage the situation in better way.
Minimising the risk factors in handling the risk factors
Moving goods from one place to another or other factors can cause injury to some extent. In this case, to reduce the risk factors mechanical handling aids to manage the risk factors and manage the risk factors of the organisation. This is some of the factors that required managing the situation in better way. Therefore, performances indicators are evaluation and monitoring performances of WHS system and review the result for measuring the corrective actions.
As mentioned by Raj-Reichert(2013), minimum health and safety required to handle by the individual to reduce the risk factors to some extent. There employees or staff should avoid to operate the manual handling to lift within the organisation. It is the duty of the staff that the load for weight or heaviest load should be operated in lift. All the employees and staff have proper knowledge to operate the lift correctly. This factor helps the firm to handle the situation and reduces the risk factors to some extent.
Dealing with customers
As perDiamantidis & Becker(2014), dealing with customer makes the procedures to handle the situation to manage the customer plan. In this regards, staff required manage that eliminate the situation in better way. Different type of customers who deals with management plan and operate the situation in different way.
Dealing with good environment within the workplace
For good atmosphere in workplace, it is important to communicate with co-workers and manage the situation in better way. Staff and other management of the firm should interact and try to solve the issues as soon as possible to achieve the ultimate result.
Handling hot substances
While working in cafe staffs have to handle with different type of food items. The use of over, OTG and gas oven are some of the important source which required special attention to handle it. Therefore, the management of the firm should provide protection or provide some gloves to operate hot substances in careful manner.
Reporting the process related to first aids, clothing or equipments
All the safety measures required to manage in proper way to operate the customer demands and management the situation in better way. This help to make the injury cure as soon as possible that can prevent the life risk factors to some extent. Therefore, it is important to manage the situation to some extent and handle the factors in proper manner.
For every organisation it is vital to fulfil the requirement of the customer demands (Atun et al.2015). For this reason, it important to manage and provide a proper solution to manage the operation plan in better way.
Task 4: Identify the safe working procedures
In Kingfisher Garden Centre, different machinery and equipments are used to operate and maintain the garden in better way. In this regards, it is the duty of the firm's management to examine and event plan to plan the services in systematic way. For cafe or restaurant different type of equipments are used like blender, knife and other knife for chopping vegetables. This requirement helps of equipments in proper way while managing the factors in better way.
The premises required decorative and proper electrical tools maintain in proper way. The infrastructure of the premises along with proper drainage, water supply and proper ventilation is also required to manage the situation in systematic way. These facilities attractive to customer towards the organisation. Therefore, performances indicators are evaluation and monitoring performances of WHS system and review the result for measuring the corrective actions.
Safe exits and entrances
In every premise the entrances and exits of the need to be plan in proper way. These make the way of passage manageable and colligation would be faced while operating this ways. The infrastructure of the premises along with proper drainage, water supply and proper ventilation is also required to manage the situation in systematic way.
For good atmosphere in workplace, it is important to communicate with co-workers and manage the situation in better way. This lead to growth within the organisation. Communication makes the good environment that helps to manag4e the organisation in better way. Thus, it is important to operate the situation and manage it in proper and better way.
System of work
All type of system records should help to management the situation in better way. Login and log out or any type of obligations are rated under the situation to manage it proper way.
Task 5: Draft a report on staff training
What type of training would organisation to manage the employees for assisting them in the procedures? At Least identify the training sessions for assist them.
It is important to provide training to employee on manual handling risk and first aid kits for managing the minor injury within the organisation.
First aid training and communication section that help to improve the strategies to some extent.
Internal WHS training plan
Purpose for training
This training session help them to provide the correct process for handling the heavy boxes.
Identify the gap
The operation or handling heavy goods by the staff as well as manager of the organisation are not operated properly.
Provide knowledge on the handle the goods and maintain the policies of WHS in proper way to avoid injury.
Duration of program
Number of participants
Type of equipments used
Guidelines and different manual data cards that help to gather knowledge on it.
Outline of the session
Properly stored chemicals in kitchens
Chemicals that are used to clear the place and management the kitchen in better way. This types of chemicals required should be kept in proper place to maintain hygiene within the organisation.
Wear mitts while operating baking tray from oven
This help to prevent from the heat burn to operate the baking tray in proper way.
Use of correct tray
The use of correct tray makes the food delicious and brake the food in proper way.
Proper cords are trapped
Tapped cords should be done properly that help bake the process in proper form.
Ensure correct stacking of heavy items
Cool room should be maintained in proper form, if heavy items are incurred it would affect the stacking room to large extent.
Wiping up spills
It makes the process in proper way.
It distributes the workplace to some extent.
Use of gas oven properly
It is the duty to prevent the operation and manage the burns while using the burns for kitchen.
Handle the hot liquidity safety.
It required to careful while using the hot liquids to manage it proper way.
Work health and safety act (2011)
Importance of the training
It is important for an organisation to provide training that reduces injury to prevent the employees to a large extent.
Task 6: Report on WHS consultation procedures
1. As per WHS legislation, when management of the required to consult with the staff?
When the legislation and policies are not maintained by the employees in some cases.
Provide three situation of consultation process
Situation 1: Identify and review the hazards
Concern organisation recognised the factors to manage and recognize the harders in better way. This required reviewing and managing the hazards in better way. This makes the situation in better way.
Situation 2 : Change in location
Changes in location required to operate the situation operate the location and follow the monitoring factors in better way. The route of location required to manage the situation and operate the factors in better way. Most of them can operate situation and manage polices to view the plan in better way.
Situation 3: Changes in monitoring way of risk
Monitoring process required to be changed in proper way to operate the situation and manage the plan in better way. Thus, it is important to manage the risk factors and plan the location in proper way.
Three consultative process
What is process that should be used?
This makes the control and review over the plan to identify the factors and manage the situation in better way.
Why it is important to interact in improving and changes to WHS system?
It is important to communicate on the factors that would help to manage the policies in better way. This eliminates risk factors and provides change in improving the health and safety factors in better way. These make the communication process in proper manner.
Task 7: Hazard identification and assessment
1.Hazard identification Template
Who is mostly at risk?
Level of hazard urgency or non-urgency
Possible treatment or control measures
Lack of incentive on part of the workers at Kingfisher Convention Centre and Warbler’s Cafe to work efficiently
Within the workplace of the organisation concerned.
Both the owner of the organisation and the associated customers of Kingfisher Convention Centre and Warbler’s Cafe were found to be at risk. As cited by Dekker (2014), negligence or inefficiency on part of the employees might led to degradation of the quality of services provided by Kingfisher Convention Centre and Warbler’s Cafe which as a result failed to satisfy the needs and requirements of its targeted customers.
Lack of incentive on part of the employees of Kingfisher Convention Centre and Warbler’s Cafe to work efficiently affected the productivity level of the organisation concerned. This, as a result, affected the profit level of the concerned organisation.
The situation seemed to be critically severe.
Various training methods were found to be undertaken by the concerned Human Resource management of Convention Centre and Warbler’s Cafe for the purpose of motivating all its employees to work efficiently.
Inadequate focus on maintaining and servicing of equipments used by Convention Centre and Warbler’s Cafe at the time of providing services to its customers as per instruction provided by the manufacturer of equipments concerned
Management department of Kingfisher Convention Centre and Warbler’s Cafe.
The executives of Kingfisher Convention Centre and Warbler’s Cafe were found to be at risk.
Usage of defective or old equipments led to affect the level of services provided by the organisation concerned. This made the organisation use up more amounts of resources and time at the time of carrying out the process of manufacture.
The situation seemed to be a major one.
An efficient maintenance officer was required to be appointed by the Human resource manager (HRM) of Kingfisher Convention Centre and Warbler’s Cafe for looking after the wellbeing of the concerned organisation.
2. Risk assessment Template
Control of risk
Date on which the action completed
As a result of inefficient level of performance on part of the employees of Kingfisher Convention Centre and Warbler’s Cafe, the major hazard identified includes a large decrease in its total number of customers.
This resulted in decrease in the level of revenue earned by Kingfisher Convention Centre and Warbler’s Cafe than it used to earn initially.
This was found to be a severe issue on part of Kingfisher Convention Centre and Warbler’s Cafe.
Such a risk was controlling by undertaking the initiative to motivate the employees by providing them adequate training and assigning them work as per their level of skill or knowledge. According to Hale & Borys (2013), this helped in promotion of the quality of goods or services manufactured within the organisation concerned. This is important for survival within the industry concerned.
It is the HRM of Kingfisher Convention Centre and Warbler’s Cafe who is highly responsible for the occurrence of such an issue. This is mainly backed by the inability on part of HRM to build up good relationship terms with its existing employees.
The action was completed on around 4th of September 2017.
Usage of defective equipments at time of providing services to its customers made Kingfisher Convention Centre and Warbler’s Cafe not only wastes a lot amount of its resources but time too.
This made Kingfisher Convention Centre and Warbler’s Cafe fail to use up all its available valuable resources effectively.
The situation was found to be highly severe on part of the organisation concerned.
Employment of an efficient maintenance manager helped in keeping a good check on the overall wellbeing level of the organisation. In opinion of Izquierdo et al.(2015), this, as a result, helped in undertaking amendments as per requirement.
It was the negligence of the overall authority that is solely responsible for arousal of such an issue.
This action was completed on around 5th October 2017.
Task 8 A written reports on hazard identification and risk assessment
Identification of two procedures that can be implemented for the purpose of ensuring identification of ongoing hazards for Kingfisher Convention Centre and Warbler’s Cafe
Job roles that can be allocated for risk control, risk assessment and identification of hazards
Criteria that can be undertaken for assessing risks
Place where assessment of risk should be performed as per legislation
Procedure to be followed at time of identification of hazards
Task 9: A written report on evaluation of WHS procedures
Procedures that can be adopted for the purpose of maintaining and assessing the compliance going on with regulatory requirements, WHS legislation, codes and standards at Kingfisher Convention Centre and Warbler’s Cafe
The way to assess effectiveness of practices related to WHS management
How can the documents be improved and changes can be made within the WHS system of Kingfisher Convention Centre and Warbler’s Cafe
Task 10: Conduction of consultation meeting
Way that can be adopted for the purpose of communicating the required changes and improvements to WHS system of Kingfisher Convention Centre and Warbler’s Cafe
The way feedback related to the WHS management system of Kingfisher Convention Centre and Warbler’s Cafe could be obtained
A list of all documents that can be used for the purpose of supporting WHS based management system of Kingfisher Convention Centre and Warbler’s Cafe
The practices related to management that are required for proper maintenance of the WHS based management system of Kingfisher Convention Centre and Warbler’s Cafe with that of WHS legislation
Task 11: A brief report on consultation meeting
Mention the resolutions the concerned work team came up with
Implementation of the resolutions
Need for introduction of interim measures
Ways that can be adopted for communicating the adopted changes to every employee
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