Event Management System Assignments Solution

Event Management System Assignments Solution

Event Management System Assignments Solution

Introduction:

The document is about the management of logistics for the F1 racing car event. The document is the collection of the detailed approach that will be taken to arrange the event successfully. The document will first discuss about the area of the project management chosen. Here the area that has been selected is the programming and logistics. The document will discuss about the high level goal for a project with reference to the chosen topic. This will be followed by the description of three key objectives for the chosen area for the event which is linear programming and logistics. Then the task schedule developed for leading the project will also be discussed and from there critical and important task will be highlighted. The critical task will be identified based on the importance of the task and its impact on the overall project.

Definition of programming and logistics:

Programming and logistics is a particular area of the project management that deals with the supply chain management (Dan 2015). It particularly oversees the storage and handling of the materials related to the project (Reijonen et al. 2015). It also includes the accommodation of people and stakeholders important to the project. However the accommodation is not always included in the scope of the project plan as it is excusive to the project and the way it is handled depends on the requirements and the nature of the project (Bocken and Short 2016). As for the example it is easy to identify that the accommodation type of a construction projects will be different that of organizing a sport event which happens to be the project area of interest in this context.

High-level goal of the project:

The high level goals of the project are important to identify as it impacts the overall success of the project significantly (Warren 2017). High level goals of the project are those requirements of the project that needs higher level of abstraction (Laukkanen 2015). Hence successful identification of these goals are necessary for successful management of the project (Chan 2014).

The high level goals for the F1 racing event logistic management are the followings:

1. Organizing the event successfully and having a key contribution of the logistics management to the overall project success
2. Ensuring road safety for transportation of the car materials
3. Successful accommodation of team members
4. Special arrangement of the VIPS to ensure safe and secure accommodation
5. Ensuring safety of the tracks where racing will be organized

Key objectives:

The key objectives of the project should be clear to the projects teams and the project manager before planning for the project is created (Porterfield 2015). Successful identification of the key objectives makes it sure that the planning is exact and proper which resembles the project goal (Raisch 2016).

The key objectives for the project are identified as following:

1. Secure and successful arrangement for the event
2. Leaving little or no scope for the client to complain
3. Setting higher standards for effective project management and creating reputation for the organization

A detailed schedule for the project:

Task Name

Duration

Start

Finish

F1 racing logistics

70 days

Mon 31-12-18

Fri 19-04-19

project planning

8 days

Mon 31-12-18

Wed 09-01-19

creating initial plan for the project

8 days

Mon 31-12-18

Wed 09-01-19

identifying requirement for the project

3 days

Mon 31-12-18

Wed 02-01-19

creating deliverables for the project

3 days

Thu 03-01-19

Mon 07-01-19

verifying requirements with the stakeholders

2 days

Tue 08-01-19

Wed 09-01-19

project execution

38 days

Thu 10-01-19

Mon 04-03-19

pre-race

38 days

Thu 10-01-19

Mon 04-03-19

arranging meeting with hotel mangers

4 days

Thu 10-01-19

Tue 15-01-19

booking hotels for the senior management staff

5 days

Wed 16-01-19

Tue 22-01-19

booking hotels for teams

3 days

Wed 23-01-19

Fri 25-01-19

booking transports

3 days

Mon 28-01-19

Wed 30-01-19

ensuring road permission for heavy cars

3 days

Thu 31-01-19

Mon 04-02-19

hiring the engineers

3 days

Tue 05-02-19

Thu 07-02-19

inspecting the race tracks for safety

7 days

Fri 08-02-19

Mon 18-02-19

creating base camps around the race tracks

10 days

Tue 19-02-19

Mon 04-03-19

day before the race

22 days

Tue 05-03-19

Wed 03-04-19

picking senior management and vips from airport

1 day

Tue 05-03-19

Tue 05-03-19

taking vips to hotels

2 days

Wed 06-03-19

Thu 07-03-19

peaking racing teams from airports

2 days

Fri 08-03-19

Mon 11-03-19

bringing racing teams to hotels

2 days

Tue 12-03-19

Wed 13-03-19

contacting racing teams

3 days

Thu 14-03-19

Mon 18-03-19

loading car items in lorries

2 days

Tue 19-03-19

Wed 20-03-19

bringing car items to bases camps

2 days

Wed 27-03-19

Thu 28-03-19

inspecting transport availability for bringing fault parts from race track to the basecamp

4 days

Fri 29-03-19

Wed 03-04-19

post-race

7 days

Thu 04-04-19

Fri 12-04-19

loading car items in lorries

2 days

Thu 04-04-19

Fri 05-04-19

bringing team to hotel

1 day

Mon 08-04-19

Mon 08-04-19

bringing senior management to hotels

1 day

Tue 09-04-19

Tue 09-04-19

taking vips to airports

1 day

Tue 09-04-19

Tue 09-04-19

contacting hotel mangers

1 day

Wed 10-04-19

Wed 10-04-19

paying bills

2 days

Thu 11-04-19

Fri 12-04-19

project documentations

5 days

Mon 15-04-19

Fri 19-04-19

preparing detailed project report

2 days

Mon 15-04-19

Tue 16-04-19

analysing final documentations

2 days

Wed 17-04-19

Thu 18-04-19

submitting documentations to stakeholders

1 day

Fri 19-04-19

Fri 19-04-19

Critical tasks identified:

The critical task as identified from the task schedule are the following:

1. Creating Booking for the racing tracks
2. Making base camps near the racing tracks
3. Ensuring availability of the transportation to move car parts from base camp to racing track and racing track to the base camp
4. Ensuring road safety for bringing VIPs from airport to hotel and hotel to airport

This task are identified as these are the areas where difficulties might come and proper strategies are required for these sections for effective management of the project, specially the logistic management.

References:

1. Bocken, N.M.P. and Short, S.W., 2016. The logistics management: Strategies for success in project management. McGraw-Hill, Inc.
2. Dan, A., International project management, 2015. Method and apparatus for leading effective project execution.
3. Laukkanen, T., 2015. The definition and scope of the project management. Industrial Marketing Management, 42, pp.35-46.
4. Porterfield, T.E., 2015.project management: an empirical investigation of project management scope and success. International Journal of Logistics Management, 40(6), pp.435-455.
5. Raisch, W., 2016. Towards a sufficiency-driven business model: Experiences and opportunities. Definition of effective project management, 18, pp.41-61.
6. Reijonen, H., Hirvonen, S., Nagy, G., Laukkanen, T. and Gabrielsson, M., 2015. The impact of entrepreneurial orientation on project management. Industrial Marketing Management, 51, pp.35-46.
7. Chan, C., 2014, January. Management and business issues for project implementation: an intuitive guide.
8. Warren. N, 2017, January. Management and business issues for project implementation: an intuitive guide.