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This is the solution of business project management assignment help in this discuss on project objectives, project assumptions, cost benefits, WBS, OBS, critical path, team organization structure, communication plan, risk Plan and register risks and closing plan.
1. Project Key Dates
2. Project Objectives
The fundamental project objectives involve the following components.
- To successfully implement a new IT system, for the business ensuring that various functions of the business, such as marketing, fashion facilities and administration are integrated.
- To ensure that old IT hardware and existing communication systems is relocated from the old office to the new one and they are properly tested, evaluated and training is arranged.
- To ensure that the implementation of the new IT services is completed within the stipulated time, that is, 8 months.
- To ensure that the relocation and transfers of the IT and communication systems are completed over a weekend, in order to make sure that marketing, administration as well as fashion functions of the business are not halted or disrupted in any ways.
These are the fundamental project objectives acknowledged by the researcher in this study.
3. Project Assumptions
Project assumptions may be defined as the minute details that are presumed to be true and believed to have a direct impact on the business. Such assumptions in the context of this project is discussed in this section.
- The land upon which the office premises will be relocated, will grow for at least 20 years along with the 5 year growth of the planned facilities.
- New office will be fully furnished with adequate components and equipments. The relocation process have to be completed efficiently in one weekend to carry on the flow of work.
- The managers of new office will be held responsible for the relocation planning procedures. The allowances for the occupancy of new building are also meant to be acquired by the managers.
- The new staffing plan will take care of the procedures of new recruitments and new allocation of equipments and machines.
- The data and networking system and the IT protocol services must be installed in short span of time to continue the business process from the next working day.
4. Cost Benefits
Cost analysis is a crucial part for evaluation and estimation of the total predicted cost against the total sum of estimated benefit. It is mandatory for a project manager to identify the total estimation of cost which is $12.2 million in this project of relocating the offices of CCC company. The total cost of land acquisition is $3.2 million. It is quite anticipated that the total cost of office and administration and new networking system with the addition of decoration and marketing will reach an amount of $9 million. The new buying of IT components will take $1.9 million. The project manager have to possess some liquidity to spend in case of emergency causes. It is mandatory to assess a anticipation of benefit from the project which is derived from the actions of the translocation and accommodation of new office. It includes a brief process of assessing the monetary benefits that can be achieved through the implementation of strategies and policies to perform and execute the project. The direct profits in this project need to be identified to be encashed. The enhancement of working and shifting capabilities can reduce the elapsed time that can bear benefits. There is another process to determine the worth of the project to bear anticipate benefit which, can be done by weighing the estimated benefits and project costs. The total cost of the project have to be compared with the benefit to analyze the growth (Badiru, 2011).
5. WBS, OBS
The work breakdown structure simply indicates to the process of dividing the whole project into smaller and dismantled components to make the process more easy to perform. The whole project of shifting the offices by reallocating them under one roof with cost and time effectiveness needs a breakdown process to divide the task into feasible sections. This is a kind of hierarchical putrefaction to deliver the desired aspirations of the customer by properly translocating the equipments and staffs under one office. It accounts the scope and aim of the project and breaks it into several parts to recognise the discriminating factors against the budget and financial planning of the project. WBS mainly allows the organisation to create a framework that can be used to monitor and compare the cost estimation of the project of relocation. It also helps to finish the project in a particular scheduled time (Baligh, 2012).
The critical path for the WBS is 169 days or 5 months and 19 days. All the tasks are in ascending order numbered “Compose planning for the shifting” as task 1 and so on. All of the tasks are also lie upon on the critical path, thus summing up the durations of all of the tasks provides the critical path.
Organisational breakdown structure is a definite process to divide the roles and responsibilities regarding a project management among different officials. In this case study, the relocation of the offices and equipments must be done efficiently in a short time of one weekend (Haas, 2011). It is not possible for one person to execute and monitor the whole process. Thus, the project manager makes an equal distribution of duties among some officials who are capable of performing that particular allocated task. The project manager mainly depends on two managers who will handle the factors of human resource to take the stuffs from different offices and bring them into the new office; whereas the other concentrates on the quality of the process. In the hierarchical tree, the last and ground level deals with the specifications of the project to translocate the stuffs of the eminent fashion company. There is a planning manager who handles the tasks of planning of the whole project procedures with the help of a procurement manager who takes the responsibility of implementing and executing those project plans in an efficient manner. There is also a communication manager who integrates the different processes of the project and establishes the network system of technological elements of that fashion company in the new office (Carmichael, 2010).
6. Critical Path
A critical path model is used to save time and cost for a project. In this case of relocation of the offices of CCC Fashion Company, there are basically three steps of the whole procedure that have to be executed by the project manager. There is basically two methods incorporated by the managers to evaluate the elapsed time for tasks like acquiring the furniture’s and stuffs from old offices, bring them to the new offices and re-establishing them in order. In method 1, these three processes are done in different segments that take a time of 12 hours. But, in another method, the second and third task can be done in least time with the help of efficient staffs. The total process can be completed in 10 hours which saves cost and time both. Thus, the second method is better to be applied in order to gain more profit (Jiang & Klein & Balloun, 2011).
7. Team Organization Structure
The non hierarchical team structure of an organisation is very helpful in developing and executing a project plan. Efficient individuals are grouped into teams like IT team, translocation team, decoration team, legal team (Chitkara,2015). The synergistic efforts of these groups are vital in achieving a goal. This organisationalstructure of working in partnership in form of teams is greatly influential in the context of proficient execution of a project plan. Cross functional teams are very effective in the setup process of new network system in the new office. The affirmative integration of team structure is really helpful to reach the goals with ease.
8. Communication Plan
This project needs an effective communication plan to be developed to achieve the desired outcome in a cost and time effective manner. This project of relocating the stuffs and other equipments has to be crafted with the implementation of a communication plan that connects the project managers and the stakeholders of the project (Cleland & Ireland, 2013). Some specific communication objectives have to be defined to identify the target stakeholders and other people related to this project. This plan can be executed by analyzing key contents for the communication process. It is very necessary to define and develop some communication process and methods with proper frequency. Two way communications must be done to derive better outcome. A good communication plan can prevent mislocation of the stuffs and resources of CCC. The IT tools and hardwares have to be acquired from the old offices and to update and upgrade the existing communicational structures through the medium of transferring and establishing a new cloud networking system for the new office. The new network system has to better than the previous one and it has to be evaluated by some test procedures. The installation of new ID harwares and software’s have to configured by experts to allow systematic use of it (Atkinson, 2009).
9. Risk Plan and Register Risks
The project managers have to use project risk register as a significant tool to achieve the regulatory agreements to prevent and account every possible risk with the measurement and methods of prevail and manage them. The risk of IT conflict and data theft is also very crucial to be taken into account to provide sustainable security to the server of the company. To omit the chance of server crash, the experts have to install the system properly with the intention of continuous monitoring of performance (Badri & Davis, 2010).
In this case study, the project manager has to make a precautionary project plan of risk assessment that includes the identification and notification of possible risk factors that can cause problem in the process of the project. A well crafted risk plan can save the project procedures from unwanted interruptions. Registering the risks is also a crucial part to be performed as it reduces the repeat of the works that can summon the risks in future (Clarke, 2009).
As per the risk register template, the areas that needs better concentration, the areas that needs, better improvements are identified and it is adjusted accordingly. The Template helps to look after the high risk areas and mitigate risk accordingly.
Level of Risk
Lost of Data
Loss of Precinct
Loss of Building
Denial of Access
Loss of Key Dependencies
Lost of Vital records
Loss of IT Voice
Loss of Key Staffs
Table 1: Risk Factors
10. Closing Plan
The project management plan has to be well crafted in order to meet the desired outcomes of successful relocation of the stuffs and materials of CCC into one new office. There are some project objectives like successful relocation, installation and structuration of hardware and softwares in the new office with proper furnishing and decoration. Some project assumptions have to be made to run the whole project plan in compliance with the objectives of the project. A critical path is also essential to identify the time and cost effective method to establish the communication plan. It is also important to make a risk plan and to register the possible risks to avoid fatal circumstances.
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