BSBPMG522 Undertake Project OZ Assignments

BSBPMG522 Undertake Project OZ Assignments

BSBPMG522 Undertake Project OZ Assignments

Introduction

Project Management is an essential term that is associated with our daily lives. In general, it is considered as the ideal starting point if undertaking any project. The core knowledge of all the factors can help in managing the business effectively. It, however, depletes tasks that are related to the rural income. The study of different aspects that are essential for the developing a project is determined. Project Management also helps in identifying the different considerations that are essential for undertaking the project successfully.

Task Part 1

Question 1

As the senior project manager of the organization, it is essential to provide training to the new recruits and junior staff on a regular time interval. In order to conduct training session some of the credential terms and details regarding the training session must be previously determined (Kerzner, 2013). Some of the areas that are essential to focus upon are:

1.Defining the project including the aims and objective

2.Characteristics of the project

To assist in training junior staffs with the basic level of the services provided by the organization is focused. Training can also help in approaching the organization promotional mix strategy. For example: Working in the organization like Amazon, Flipkart Customer service Training is an essential factor that helps the staff appointed to convey the right message to their customer. Effectively orientation of the employees helps in providing the customer satisfaction as well as helps them in gathering information about the company culture (Lientz and Rea, 2016). As a Manager, it will be highly reliable to acquaint with minute details of the junior staff present in the organization. While delivering training to the staff it can help in judging the employee's commitment towards the company. The training can be systematic or unsystematic that helps in overall planning and shaping the organization structure. A first training session with the employees helps those to get more familiarized with business and the people that are associated with the organization. This helps the individual with the professional impression of the company and its aims and objectives allowing junior staff to work in accordance with the company.

The main feature of the project is to provide the information to their staff with aim of the organization such as for Amazon aims to cut the customer waiting times to zero with a drive-through supermarket (Martinelli and Milosevic, 2016). While conducting a training session, Introduction to the training subject’s main point such as details about the company, aims and objective, overview of the session with main points must be included. Explain trainee with hands-on training as for how to deal with the customer efficiently can be conducted with live session among two employees and demonstrating them the knowledge of the subject. This helps the participant trainees to share their experience with the training topic and helps all the trainees with better knowledge and experiences. The foremost rule applicable for the manager is to keep the session varied and interesting that can ensure an effective learning environment for the trainees (Golini, et al. 2015).

Question 2

After the successful induction of first training session that includes information about main aim and objective of the project of the organization. It is necessary to incorporate the second session upgrade with the issues that are affecting the developmental stages of the organization.

Planning and controlling are essential functions of the management while conducting the project. They are precisely defined as the activities that overlap with one another. The term planning and controlling are interrelated as they together help in smooth functioning of the organization (Kerzner, 2013). For example: While providing training to the staff with the second session it is necessary that the dynamic structure of the customer or going out for a live practice doesn't affect the employee's capabilities. Therefore, a proper planning must be formulated while exploring the session on the live hand basis. This can also be effectively done through keeping a backend that means foresee the aspects that can occur. Planning and Controlling are inseparable as they help in the proper functioning of the business enterprise. As a senior manager, it is a basic responsibility to ensure that the employees are equipped with necessary skills and knowledge that can help in increasing productivity.  It can also ensure that with consistent training to their staff can help in the growth rate of the business. There are numerous tools that can help in preparing their staff with the equipped knowledge and valuable planning and controlling (Leach, 2014). After planning the project, some of the risks are retained while approaching to the employees. This can affect the growth rate of the project that is conducted.  This can be minimized using the strategies or effective tools and techniques that are as follows:

Gantt Chart Tool

This tool is effectively used to plan the timescale for a project. It can also help in providing a graphical illustration of a schedule of tasks to complete. Such as the start date of the training session that is to be conducted and end date and duration of the session including the time interval can all be included while providing the project schedule (Verzuh, 2015). This can help in planning, coordinating and tracking the specific task of the training session and other practices in the organization.

PROJECT ACTIVITIES/ WEEK NUMBER

WEEK 1

WEEK 2

WEEK 3

WEEK 4

WEEK 5

DESIGNING THE SESSION

 

 

 

 

 

INTEGRATION OF FIRST SESSION

 

 

 

 

 

TESTING

 

 

 

 

 

CONDUCTING the SECOND SESSION

 

 

 

 

 

EVALUATION OF the SECOND SESSION

 

 

 

 

 

GOING LIVE

 

 

 

 

 

 

Critical Path Analysis

While exploring the long-term plan, critical path analysis is considered to be the most effective tool and often provide high interdependency with the project between various tasks. Network analysis or critical path analysis helps in good visual communication with the employees that are working in the organization and also evaluate an effective time management.  This tool enables more effective resource planning and can help in diverting from non-critical to critical activities. This can be elucidated as the staff appointed to deal with the customer service is moved to the trace allocations of the resources might overrun the critical activities (Leach, 2014). The process of critical analysis includes the breakdown of the project into a logical sequence of activities that are to be completed. This also provides the time duration that is the essential i.e. estimated duration of the training session. Sequencing of the events such as session 1 then time interval after that session 2 and snacks and closing of the session.

Pert Method

Project Evaluation and Review Technique in short referred as PERT method helps in providing the estimated duration of the project and can also predict the uncertainty that might occur while conducting the training. For example, Electrical failure in the mid-session training can affect the sequence of the plan that can be efficiently controlled. This method helps in predict this uncertain factor and make us ready to overcome the issue.  Thus, this helps in identifying the interrelationship with certain activities (Mir and Pinnington, 2014). Further, can help in communicating with the staff inefficient manner and also allocates with resources that are essential while planning for the staff.

Thus, these tools help in conducting the training session successful for the staff of the organization like Amazon.

Question 3

Project Management is a constructive term that encompasses the set of objectives that are accomplished with the series of operations and are subjected to resource constraints. The functions of the project management can be elucidated with an example of the concept of project management is new it is likely to involve the factors that are essential for operating the project. There are potential conflicts with the stated objectives and other factors that are imposed on the resources of the organization (Kerzner, 2013). For example Functions for construction of the site project, this includes-

1.Specification of the project with aims and objectives along with the budget, scheduling and setting performance

2.Maximizing the resources as per the prescribed schedule and plan

3.Execution of the plan through coordinating with the entire process that is staged

4.Developing the project with effective communication and resolving the issues that arise at time of the process

In order to present the report on the stages involved in the project management. It is essential to calibre the aims and objectives of the organization. For example Construction of the building involves the phases as:

Initiation Of The Project

This phase involves the project strategy and business case that are proposed in order to address the level of the construction project. This initiation phase involves the stakeholders, employees and other members that are associated with the project and finalizing ht estimated budget of the project (Burke, 2013). For construction new building the budget and resources from where to acquaint and all the necessary information are documented in the generating the project.

Planning Of The Project

The planning typically begins with the budget figures and estimated date of completion of the project. The planning includes the scope and formal approval from the authorities of the construction bid. The real problem to solve is determined while planning such as identification of the stakeholders, prime objective of the project, resources and tradeoffs (Burke, 2013). The planning can be significantly avoiding the risk with the help of underlying the concept of Work Breakdown Structure (WBS). This help in planning of the project efficiently

Execution Or Implementation Of The Project

This phase provides the information of the schedules and cost and commitment towards the formulation of the project.  This can be done by assembling the team on board and indulging them work and speed up the construction phase of the building. Create a schedule and accordance to which the construction of the building can be completed (Burke, 2013).  The involvement of the labour and other resources must be utilized completely.

BSBPMG522 Undertake Project OZ Assignments

FIGURE1: STAGES OF THE PROJECT

Monitoring And Controlling

The monitoring and controlling are performed through the reliability and speed test that indicates the exposure to reside in and are built as per the norms mentioned in the tender proposal are evaluated. 

Closure Of The Project

The closure of the project involves the final stage at which the evaluation of the building and final test is performed (Burke, 2013).

Question 4

As the senior project manager in the organization it would be highly preferable to accept the recommendation due to following reasons: 

1.One of the most important reasons for hiring that person is as his work experience with the company is for past 10 years that indicates the level of stability and also assures about the honesty and loyalty for the organization

2.Secondly, capability skills to take up the project are accountable and refer as one of the strong features to appoint for project manager post

3.Thirdly, the person has been working for 10 years in the production department that makes him more dignified for the post as training to other candidates will be comparative easy task for him

4.Fourthly, the promotion of the person would be cost-effective compared to the hiring of the new staff member and to allocate him to the resources of the company (Martinelli and Milosevic, 2016)

5. Last and foremost reason to accept the suggestion is that it would give a fair and well to regime to the person who has been working from 10 years straight with the organization and have good knowledge about the entire organization and can timely provide the settlement of the resources

Thus, addressing the suggestion made by project manager is highly accountable.

Part 2

Question 1

The general manager of the organization asked to manage the project of loading in your local factory. The identified nine activities of the project and the cost of each activity along with its duration have been projected in the study (Montazeri, 2017).

The activities included in the critical path while constructing loading dock of the project are:

ACTIVITY

ACTIVITY NAME

A

PLANNING

B

EXCAVATE SLOPE PIT

C

CLEARANCE OF LIGHTNING AND SIGNAGE

D

EVACUATING CONCRETE BLOCKS

E

SLOPE CREATION

F

EXTENSION TO THE LOADING DOCK OF BUILDING

G

ADJUSTABLE RAMP

H

INSTALLATION OF DOORS

I

USE OF THE SLIDE DOOR

Development of the critical path can be calculated are:

Activity

Preceding Activity

Duration (months)

Cost ($000’s)

A

-

1

20

B

A

5

45

C

A

2

30

D

B

4

52

E

C

2

40

F

D

4

56

G

D,E

3

36

H

F

2

30

I

G, H

4

60

Based on the months the critical path can be evaluated as:

FIGURE 2: CRITICAL PATH BASED ON MONTH

The shortest calculated path for the construction project can be A-C-E-G-I which is sum up to 14 (Lientz and Rea, 2016).

Question 2

The preliminary examination of the feasible project can be determined through the Gantt chart that projects the cash flow for the complete project.

CASHFLOW ($000’s)

20

69

84

64

71

15

ACTIVITY/ MONTH

1ST MONTH

2ND MONTH

3RD MONTH

4TH MONTH

5TH MONTH

6TH MONTH

PLANNING

 

 

 

 

 

 

EXCAVATE SLOPE PIT

 

 

 

 

 

 

CLEARANCE OF LIGHTNING AND SIGNAGE

 

 

 

 

 

 

EVACUATING CONCRETE BLOCKS

 

 

 

 

 

 

SLOPE CREATION

 

 

 

 

 

 

EXTENSION TO THE LOADING DOCK OF BUILDING

 

 

 

 

 

 

ADJUSTABLE RAMP

 

 

 

 

 

 

INSTALLATION OF DOORS

 

 

 

 

 

 

USE OF THE SLIDE DOOR

 

 

 

 

 

 

The cash flow for the project will commence in accordance with the resultant terms involved. (Sears, et al. 2015)

CASH FLOW

TOTAL EXPENDITURE ($000’S)

First month

20

Second month

69

Third Month

84

Fourth month

64

Fifth month

71

Completion of the project

15

Total Expenditure

323

Conclusion

The entire study delivers a brief explanation of the project management and their functions. The project management terms are explained in the context of the different examples such as providing training to the staff to enhance the profitability. On the other hand, can include the construction of a building as another example for the explaining the project management functions. Different tools are acquainted with the study such as Critical path analysis has been explained by the case study presented in the assessment that delivers the shortest path for the construction of the dock.

References

Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.

Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute

Golini, R., Kalchschmidt, M. and Landoni, P., 2015. Adoption of project management practices: the impact on international development projects of non-governmental organizations. International Journal of Project Management, 33(3), pp.650-663.

Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Leach, L.P., 2014. Critical chain project management. Artech House.

Lientz, B. and Rea, K., 2016. Breakthrough technology project management. Routledge.

Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217.

Montazeri, B., 2017. Comparing Critical Chain Project Managemenet with Critical Path Method: A Case Study.

Olson, D., 2014. Information systems project management. Business Expert Press.

Sears, S.K., Sears, G.A., Clough, R.H., Rounds, J.L. and Segner, R.O., 2015. Construction project management. John Wiley & Sons.

Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.