BSBADM502 Manage Meetings Diploma Assignment Help

BSBADM502 Manage Meetings Diploma Assignment Help

BSBADM502 Manage Meetings Diploma Assignment Help

Task 2:

Conduct, Follow up and report on the meeting (Role play and written report)

BSBADM502 Manage Meetings Diploma Assignment Help

Appendix 1: Meeting participant evaluation form

Candidate name

Mr. Joseph

 

 

Strongly Agree

 

Agree

 

Neutral

 

Disagree

 

Strongly Disagree

The meeting started on time.

 

  •  

 

 

 

The meeting purpose was clear.

  •  

 

 

 

 

The chairperson kept discussions focused on achieving the purpose of the meeting.

 

  •  

 

 

 

The chairperson maintained control of the meeting throughout the duration.

  •  

 

 

 

 

The chairperson ensured all participants were involved in discussions.

 

  •  

 

 

 

The chairperson facilitated the problem-solving activity to resolve any issues.

  •  

 

 

 

 

The chairperson facilitated decision-making to ensure required decisions were made.

 

  •  

 

 

 

The meeting followed the agenda.

  •  

 

 

 

 

The desired outcome for the meeting was achieved.

  •  

 

 

 

 

The meeting concluded on time.

 

 

  •  

 

 

General feedback regarding the way in which the meeting was conducted:

 The meeting was conducted on the said date and time decided for it. It must contain the subject matter according to the prescribed agenda. One of the shareholders raised the issue regarding the rate of dividend but it must be clarified by the supporting documents in relation thereto it.  All the shareholders voted in or against the matter according to their suitability. The proxy attended the meeting on behalf of some of the shareholders.

Appendix 2: Minute-taker evaluation form

Candidate Name

Mr. Roosevelt

 

StronglyAgree

Agree

Neutral

Disagree

 

StronglyDisagree

The chairperson clearly explained the meeting purpose and the expected outcomes.

  •  

 

 

 

 

I was provided with a list of the attendees and their roles prior to the meeting.

 

  •  

 

 

 

I was provided a copy of a minute template to use to record the meeting discussions.

 

 

  •  

 

 

The chairperson explained any organizational requirements/conventions for recording the meeting minutes.

 

  •  

 

 

 

The chairperson explained the required method for recording meeting notes and their expectations with regards to the level of detail of information recorded.

 

  •  

 

 

 

I was provided with examples of previous minutes to assist me with understanding what was required.

  •  

 

 

 

 

It was clear to me what was expected.

 

 

  •  

 

 

General feedback regarding the information you were provided regarding taking minutes for the meeting:

 I was provided with the complete information regarding the use and by what manner it must be kept. The chairman already prescribed the manner of keeping the minute’s book. Each page of the minutes book must be recorded and signed by the chairperson of that meeting after the prescribed time fixed for it. The chairperson properly explained the method by which minutes were recorded.

Minutes as completed by the minute taker

Meeting has been held at the registered office of the company on 1 march 2017 at 10:00 A.M. at the Vali Street, fox word place, Australia. The notice for the meeting must be prepared by the company secretary in consultation with the director and chief financial officer.

Present Directors:

a. Mr. Joseph

b. Mrs. Lisa

c. Mr. Robort

d. Mr. Edward

1. Chairperson of the meeting

Mr. Joseph has been appointed as the chairman of the meeting.

2. Ascertainment of the quorum

The company secretary will check the necessary quorum according to the requirement and all the directors present will constitute the quorum.

3. Leave of absence

Leave of absence was not granted to any of the director.

4. Declaration of dividend

Mr. Joseph proposed the following resolution and it was seconded by Mr. Edward as the ordinary resolution:

It was decided by the board of the directors to declare the dividends on the profits of the company for the financial year ended on the march 2017. The desired shareholders must present their view in regard thereof subject to the availability of the dividend. Mr. Edward raises the issues in regard of the rate of the dividend which must be further clarify by the Mr. Joseph in regard of the available profits.

5. Vote of thanks

All the shareholders present in the meeting present vote of thanks to the chairperson for conduct of the meeting.

Corrected minutes

Minutes of the meeting of Adept own Games Company held on March 1, 2017 at 10:00 A.M. at the registered office of the company situated at Vali Street, fox word place, Australia to transact the following business management:

Present Directors:

1. Mr. Joseph              (Chairperson/ managing Director)

2. Mrs. Lisa                  (Whole time Director)

3. Mr. Robort                (Director)

4. Mr. Edward               (Director)

All the directors and members were physically present in the business during all the transactions

1. Chairperson of the meeting

Mr. Joseph has been appointed as the chairperson of the meeting.

2. Ascertainment of the quorum

The company secretary will check the necessary quorum according to the requirement and all the directors present will constitute the quorum.

3. Leave of absence

Leave of absence was not granted to any of the director.

4. Minutes of the previous meeting

The minutes of the previous meeting were kept at the chairperson place in order to sign the required documents related to the previous meeting. All the pages were read by the chairperson and initials were made at every page by the chairperson present.

5. Declaration of the dividend

Mr. Joseph proposed the following resolution and it was seconded by Mr. Edward as the ordinary resolution:  

In accordance with the required legislation requirements, board of directors decided to pay the dividend to the shareholders. The meeting is initiated by the chairperson after reading the set agenda. The agenda must contain the brief regarding the meeting discussion. In the meeting, the entire participant present must give their views in regard of the subject matter. The dividend is not distributed from the last 3 years due to the inadequacy of profits available by the company. He starts meeting by reading out the agenda and greet all the shareholders present in the meeting.

6. Vote of thanks:

The shareholders present in the meeting must thanks to the chairperson for conducting the meeting.

Date of entry in the minute’s book:                                                                            Chairperson

Date of signing by the chairperson:

Place:

Communication you sent to distribute the meeting minutes

Minutes of the SPECIAL GENERAL MEETING

MARCH 1, 2017 AT 10:00 A.M.

This has been informed to all the shareholders and directors that the company secretary will dispatched all the minutes of the necessary meeting to the directors at their registered post within 15 days of the conclusion of the meeting. The minutes are the evidences of the meeting and the transaction done during the meeting. The number of the people voted in favor of the resolution and the people who voted against the resolution. The voting must be done with the help of the scrutinizer and all the minutes of the meeting will contain the scrutinizer report within themselves in order for the future justification.

By the order of board of directors

Mr…..

(Company secretary)

Follow up documentation required

In order to comply out the proceedings of the meeting, company secretary will make the required disclosures to the respective body in order to declare the dividends.

1. Company secretary will submit the results of the meeting into the respective stock exchanges where the company is listed.

2. He will file the necessary resolution to the respective body authorities.

3. He will distribute the minutes of the meeting to all the interested parties in the resolutions.

4. The declared dividend rate must be recorded in the accounts of the company for future evidences.

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BSBADM502 Manage Meetings Diploma Assignment Help

BSBADM502 Manage Meetings Diploma Assignment Help