BSB51415 Project Planning Proof Reading and Editing Services

BSB51415 Project Planning Assignments Solution

BSB51415 Project Planning Proof Reading and Editing Services

Introduction

The case study given is a business organization Known as Yes Chemist. This organization has many operational issues. So, they have decided to implement a system which can helps them to solve all the operational issues as well as helps in growth of the business growth. With SAP implementation in the business strategy, the business can regain all its operational issues and this project consists of implementation of SAP in Yes Chemist.

This report consist of project plan of SAP that is to be developed for implementing the SAP for the organization. This report also consists of all the attributes included in the project such as project schedule, project budget, and project risk as well as communication plan involved in the system.

Project scope

The scope of the project is developing as well as implementing SAP for the system that is present in the Yes Chemist. The objective of this projectarestated below:

1. Enhancing the operational performance present in th organization
2. 
Technical system up gradation of existing hardware that is used by Yes Chemist
3. Upgrade the hardware of Yes Chemist
4. Introducing ERP (Enterprise Resource Planning) as well as Management system of the company

Assumptions:

1. It can be assumed that the whole project will be available in the budget as well as the schedule limits.

2. It can be assumed that the estimated project will helps to solve the problems faced by organization.

Exclusions:

1. All the business parts are excluded from project.

2. The development related to the strategies of the business are developed in system of Yes Chemist.

Business case

The project report will mainly address many business needs that are available in the organization. This project needs a speed up for lagging operations that results in manual handling as well as operational management of all the processes and hardware software system which are not upgraded technically.

The benefits and the disadvantages ofprojectare listed below

Benefits

Current Status

Process for Assessment

Have more efficient data for the management process

The systems are slow and are error prone because of manual handling

Monitoring the working of system.

Have better strategy of resource management

There is no particular strategy used

Monitoring the resource usage

Dis-Benefits

Current Status

Process for Assessment

Difficult for employees to adapt

Employees in the organization mainly are adapted to current system.

Conducting training sessions

Project Schedule and Approach (Rollout strategy)

The project schedule (rollout strategy) for VUIS is shown below.

Task Name

Duration

Start

Finish

SAP Implementation of Yes Chemist

110 days

Mon 1/10/18

Fri 1/03/19

Preliminary Planning and Discussion of the given Project

12 days

Mon 1/10/18

Tue 16/10/18

Conducting a Meeting with all Main Stakeholders involved in Organization

3 days

Mon 1/10/18

Wed 3/10/18

Surveying as well as Identifying the Main Operational Issues

1 day

Thu 4/10/18

Thu 4/10/18

Considering Different Solutions as well as Check Feasibility

3 days

Fri 5/10/18

Tue 9/10/18

Agreeing on the SAP Implementation considering it the Best Solution Possible

2 days

Wed 10/10/18

Thu 11/10/18

Consulting with the SAP Assistance in the Organization Discussing about the Project

3 days

Fri 12/10/18

Tue 16/10/18

Milestone 1: Providing Authorization to the Project

0 days

Tue 16/10/18

Tue 16/10/18

Detailed Plan for the Project

31 days

Wed 17/10/18

Wed 28/11/18

Initiating Full Plan for Project

2 days

Wed 17/10/18

Thu 18/10/18

Recruiting the SAP Implementation Team on the Project

3 days

Fri 19/10/18

Tue 23/10/18

Meeting with Team Discussing the Project Requirements

2 days

Wed 24/10/18

Thu 25/10/18

Determining all the Possible Post Cost Benefit Margin in Project Implementation

1 day

Fri 26/10/18

Fri 26/10/18

Analyzing the Project Feasibility

3 days

Mon 29/10/18

Wed 31/10/18

Finalizing the Document of the Project Proposal

1 day

Thu 1/11/18

Thu 1/11/18

Submitting the Document for the Project Approval

2 days

Fri 2/11/18

Mon 5/11/18

Developing Project Charter

3 days

Tue 6/11/18

Thu 8/11/18

Determining Project Scope as well as Limitations

1 day

Fri 9/11/18

Fri 9/11/18

Identifying Project Goals

2 days

Mon 12/11/18

Tue 13/11/18

Developing the Schedule of Project

2 days

Wed 14/11/18

Thu 15/11/18

Estimating the Budget for Project

2 days

Fri 16/11/18

Mon 19/11/18

Developing List of all the Resources

2 days

Tue 20/11/18

Wed 21/11/18

Assessing the Risks as well as Preparing the Risk Management Plan

4 days

Thu 22/11/18

Tue 27/11/18

Completing Document of Project Plan

1 day

Wed 28/11/18

Wed 28/11/18

Milestone 2: Submitting the Project Plan as well as Get Approval of the Project

0 days

Wed 28/11/18

Wed 28/11/18

Initiation Activities of the Project

12 days

Thu 29/11/18

Fri 14/12/18

Contracting the Sponsor for the reason of Funding

3 days

Thu 29/11/18

Mon 3/12/18

Allocating all the Project Roles for Implementation Team of SAP

1 day

Tue 4/12/18

Tue 4/12/18

Hiring a Tester for the purpose of System Review and System Testing

1 day

Wed 5/12/18

Wed 5/12/18

Finalizing the Roles of the Stakeholders as well as Project Team Members

2 days

Thu 6/12/18

Fri 7/12/18

Procuring the Funds of the Project

2 days

Mon 10/12/18

Tue 11/12/18

Allocating the Funds to Team as per their Requirements

1 day

Wed 12/12/18

Wed 12/12/18

Procuring the Project Resources

2 days

Thu 13/12/18

Fri 14/12/18

Milestone 3: Completing the Resource as well as Budget Allocation

0 days

Fri 14/12/18

Fri 14/12/18

Executing and Developing

50 days

Mon 17/12/18

Fri 22/02/19

Initiating the Technical Development

2 days

Mon 17/12/18

Tue 18/12/18

Technical Up gradation of Hardware

8 days

Wed 19/12/18

Fri 28/12/18

Developing a Platform where SAP is developed

5 days

Mon 31/12/18

Fri 4/01/19

Subscribing to the Service of Cloud Computing

2 days

Mon 7/01/19

Tue 8/01/19

Developing as well as Installing the SAP System in Platform

9 days

Wed 9/01/19

Mon 21/01/19

Integrating the SAP with Main System

8 days

Tue 22/01/19

Thu 31/01/19

Connecting to the System with Cloud

2 days

Fri 1/02/19

Mon 4/02/19

Conducting the Reviewing as well as Testing of System

4 days

Tue 5/02/19

Fri 8/02/19

Conducting Training Session for all the Employees about how to use the SAP

10 days

Mon 11/02/19

Fri 22/02/19

Milestone 4: Handing Over the Project

0 days

Fri 22/02/19

Fri 22/02/19

Closing Phase of the Project

5 days

Mon 25/02/19

Fri 1/03/19

Preparing the Documentation of Project

2 days

Mon 25/02/19

Tue 26/02/19

Reviewing Entire Project

1 day

Wed 27/02/19

Wed 27/02/19

Conducting the Appraisal

1 day

Thu 28/02/19

Thu 28/02/19

Stakeholder Signoff

1 day

Fri 1/03/19

Fri 1/03/19

Milestone 5: Closing the Project Officially

0 days

Fri 1/03/19

Fri 1/03/19

In the table above, the schedule is developed that shows all the activities of Implementing SAP in VUIS. The activities that are mentioned in the process are mentioned in bold and those are the project phases. All the activities that follows phases are work packages and activities in each phase that are marked in italics bold are milestone of project.

The main phase of the projectarethe

The major project phases are Preliminary Planning and Discussion of the given Project, Detailed Plan for Project, Initiation Activities of the Project, Execution and Development and Closing Phase of the Project.

Resources

The resources used in the project are as follows.

Resource Name

Type

Material Label

Initials

Group

Max. Units

Std. Rate

Project Manager of VUISC

Work

 

P

 

100%

$125.00/hr

Analyst as well as Supervisor of VUISC

Work

   

100%

$100.00/hr

Sponsor the Project

Work

 

S

 

100%

$0.00/hr

Finance Officer of VUISC

Work

   

100%

$100.00/hr

SAP Developer

Work

 

S

 

100%

$100.00/hr

System Tester

Work

 

S

 

100%

$50.00/hr

Resource Procurement Manager

Work

 

R

 

100%

$50.00/hr

VUISC Project Supervisor

Work

 

V

 

100%

$100.00/hr

Content Developer

Work

 

C

 

100%

$80.00/hr

Hardware

Material

 

H

  

$20,000.00

Software

Material

 

S

  

$6,000.00

Other Resources

Material

 

O

  

$4,000.00

The table above represents the resource table which includes both human as well as material that are listed above in the table. The cost of the human resource in the table is measured in $ per hour and in the table the materials costs are taken as the onetime cost.

The roles, as well asresponsibilities of human resources, are stated below.

Human Resource

Roles and Responsibilities

Project Manager of VUISC

Manage, monitor, supervise as well as control all project

Analyst as well as Supervisor of VUISC

Survey the IT Requirements and also analyse the IT requirements, Gives suggestion to the developments as well as technical upgrades

Sponsor the Project

Provides funds Required for the project

Finance Officer of VUISC

Manage the funds available for project

SAP Developer

Develop all necessary requirements in given system

System Tester

Review as well as test the system

Resource Procurement Manager

Procure all necessary resources building up the project

VUISC Project Supervisor

Supervise the project progress

Content Developer

Preparing the documentation of project

Budget

The overall budget estimated for the project is shown in the following table.

Task Name

Resource Names

Cost

SAP Implementation of Yes Chemist

 

$160,280.00

Preliminary Planning and Discussion of the given Project

 

$36,000.00

Conducting a Meeting with all Main Stakeholders involved in Organization

Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor

$9,000.00

Surveying as well as Identifying the Main Operational Issues

Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor

$3,000.00

Considering Different Solutions as well as Check Feasibility

Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor

$9,000.00

Agreeing on the SAP Implementation considering it the Best Solution Possible

Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor

$6,000.00

Consulting with the SAP Assistance in the Organization Discussing about the Project

Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor

$9,000.00

Milestone 1: Providing Authorization to the Project

Project Manager of VUISC

$0.00

Detailed Plan for the Project

 

$39,560.00

Initiating Full Plan for Project

Project Manager of VUISC ,VUISC Project Supervisor, Analyst as well as Supervisor of VUISC

$5,200.00

Recruiting the SAP Implementation Team on the Project

Project Manager of VUISC ,VUISC Project Supervisor

$5,400.00

Meeting with Team Discussing the Project Requirements

Project Manager of VUISC ,VUISC Project Supervisor

$3,600.00

Determining all the Possible Post Cost Benefit Margin in Project Implementation

VUISC Project Supervisor, Analyst as well as Supervisor of VUISC, Finance Officer of VUISC

$2,400.00

Analyzing the Project Feasibility

VUISC Project Supervisor, Analyst as well as Supervisor of VUISC

$4,800.00

Finalizing the Document of the Project Proposal

VUISC Project Supervisor

$800.00

Submitting the Document for the Project Approval

Project Manager of VUISC

$2,000.00

Developing Project Charter

Content Developer, VUISC Project Supervisor

$4,320.00

Determineing Project Scope as well as Limitations

VUISC Project Supervisor

$800.00

Identifing Project Goals

VUISC Project Supervisor

$1,600.00

Developing the Schedule of Project

VUISC Project Supervisor

$1,600.00

Estimating the Budget for Project

Finance Officer of VUISC

$1,600.00

Developing List of all the Resources

Finance Officer of VUISC

$1,600.00

Assessing the Risks as well as Preparing the Risk Management Plan

VUISC Project Supervisor

$3,200.00

Completing Document of Project Plan

Content Developer

$640.00

Milestone 2: Submitting the Project Plan as well as Get Approval of the Project

Project Manager of VUISC

$0.00

Initiation Activities of the Project

 

$12,400.00

Contracting the Sponsor for the reason of Funding

Finance Officer of VUISC

$2,400.00

Allocating all the Project Roles for Implementation Team of SAP

Project Manager of VUISC

$1,000.00

Hiring a Tester for the purpose of System Review and System Testing

Project Manager of VUISC

$1,000.00

Finalizing the Roles of the Stakeholders as well as Project Team Members

VUISC Project Supervisor

$1,600.00

Procuring the Funds of the Project

Finance Officer of VUISC

$1,600.00

Allocating the Funds to Team as per their Requirements

Sponsor the Project

$0.00

Procuring the Project Resources

Resource Procurement Manager, Other Resources[1]

$4,800.00

Milestone 3: Completing the Resource as well as Budget Allocation

Project Manager of VUISC

$0.00

Executing and Developing

 

$64,400.00

Initiating the Technical Development

SAP Developer

$1,600.00

Technical Up gradation of Hardware

SAP Developer, Hardware[1]

$26,400.00

Developing a Platform where SAP is developed

SAP Developer, Software[1]

$10,000.00

Subscribing to the Service of Cloud Computing

SAP Developer

$1,600.00

Developing as well as Installing the SAP System in Platform

SAP Developer

$7,200.00

Integrating the SAP with Main System

SAP Developer

$6,400.00

Connecting to the System with Cloud

SAP Developer

$1,600.00

Conducting the Reviewing as well as Testing of System

System Tester

$1,600.00

Conducting Training Session for all the Employees about how to use the SAP

SAP Developer

$8,000.00

Milestone 4: Handing Over the Project

SAP Developer, System Tester

$0.00

Closing Phase of the Project

 

$7,920.00

Preparing the Documentation of Project

Content Developer

$1,280.00

Reviewing Entire Project

Project Manager of VUISC ,Sponsor the Project

$1,000.00

Conducting the Appraisal

Project Manager of VUISC

$1,000.00

Stakeholder Signoff

Content Developer, Finance Officer of VUISC, Resource Procurement Manager, VUISC Project Supervisor, Analyst as well as Supervisor of VUISC,SAP Developer, Sponsor the Project, System Tester

$4,640.00

Milestone 5: Closing the Project Officially

Project Manager of VUISC

$0.00

Risk

Risk register is basically a table where project risks are given as well as the project risks are quantified by chances of occurrence as well as that impact on project. The below table shows the risk register that can be developed for this case.

Risk

Chance of Occurring

Impact on the Project

Mitigation Strategy

There can be technical risk and risk that are included for not upgrading

Medium chance of occurring

Very High

Helps in procuring all the latest as well as upgraded hardware from the vendor.

Risk of Cyber Security

Very High chances of occurring

Extreme impact on project

Using of anti-virus as well as firewalls in system

Lacking of proper configuration system

Medium Chances of occurring

Medium impact

All the system that are involved in the project should be updated as well as configured as required.

Budget risk

Very High

High Impact of Risk on project

Ensuring contingency budget for project.

Lacking of technical expertise of employees

Very High Chance of occurring

High Impact

Provide the training session to all employees.

Communication

A matrix for communication is mainly used in for highlighting communication requirements of stakeholders as well as how they can communicate among themselves.

Communication matrix forgivenproject explained below.

Stakeholder

Why?

When?

How?

Project Manager of VUISC

Project updates, changes requirements

Once in a month

Report the project in document or email

Analyst and the supervisor of the case study

Look after the IT related issues

Looks Weekly

Reports Face to face

Sponsor of the Project

Funding the requirements

Once before starting the project

Reports in Email

Finance Officer of VUISC

Fund allocation

As per required

Finance in report document

SAP Developer

System requirements

As per required

Reports Face to face

System Tester

System configuration

After finishing the development system

Face - face

Resource Procurement Manager

Resource requirements

At the starting of the project

Makes requirements list

VUISC Project Supervisor

Progress update of the project

Daily

Face - face

Content Developer

Documentation requirements

Weekly

Email or face to face

Summary

The project plan that is included in this report has all the major aspects of project that are needed to be considered while making the budget plan. The total days assumed to complete this project is 110 days and will consume a total of $160,280.

Bibliography

1. Thomas, L. and Ambrosini, V., 2015. Materializing strategy: the role of comprehensiveness and management controls in strategy formation in volatile environments. British Journal of Management26, pp.S105-S124.
2. Uhl, A. and Gollenia, L.A. eds., 2016. Business transformation management methodology. Routledge.
3. Umar, M., Khan, N., Agha, M.H. and Abbas, M., 2016. SAP-ERP implementation: Change management model using qualitative approach. International Journal of Computer Science and Network Security (IJCSNS)16(9).