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The report is based onBuilders Cement Order and Inventory Management System Implementation. There is an issue related to that the requisite materials needed into the construction laydown yard so that the materials are not delivered on right time to the crew workers for the installation purpose.
The order and inventory management system is required for effective operations of complex warehousing and distributing the environments. Inaccurate inventories result into a reduction of cost which makes the investment decisions. The anticipated outcomes of the inventory management system are achieved of business economic efficiency, productivity into the business operations (Ptak & Schragenheim, 2016). It results into the reduction of inventory costs, maximization of sales and profits. The system which is implemented into Builders Cement have integrated the overall business process, automated the manual tasks and maintained a customer satisfaction. The system wants efficiency to manage the stock levels such that the business is cash flow positive. Simple analytics, as well as reports, help to observe the products which are selling faster throughout sales channels (Laudon & Laudon, 2016). The system helps to manage the sales channels for reduction of loss of sales; it is required to restock the products into the business organization.
Inventory control is critical when it is required to reduce the carrying cost of holding the project stock. Inventory management system les the entire company work with it as it is making way from sales to customer fulfilments (Tat, Taleizadeh, & Esmaeili, 2015). The inventory management system improves the business performance such as:
1. Closing the sales: The inventory management system allows up-to-date stock levels to available to the staffs in real time (Voronkova et al., 2017). It leads to better customer retention that is critical into modern marketplace where the customers have more options.
2. Benefits towards customer retention: The operation manager should have proper knowledge of the stock levels, which is best method to sell of items to the customers to have it into the store (Sundar, Balaji, & Kumar, 2014). The system helps to analyze the historical data to perform of accurate forecast for the future stock levels. There is prevention of costly stock outs so that it causes customers to go other way. The manager should able to analyze sales data, that will enable to find the patterns in demand help to drive of the project sales as well as marketing strategies.
3. Reduction of holding costs: The other best anticipated outcomes of the order and inventory management system are saving on inventory costs. The costs are extensive and it will determine the bottom line when to keep the cost under control. It is included of finance cost, warehouse rent, staff wages and security cost for the business (Fredendall & Hill, 2016). When the system is assisted to make of proper forecasts, then it will avoid of over stocking, and therefore overpaying on holding the costs.
4. Flexibility: The system is providing with ability to flexible as well as adapt of the situations as the business is raised. There are large problems like incorrect shipments, manufacturing problems as well as theft (Hicks et al., 2015). The system will provide stronger visibility over the inventory. The tool is used to view the data related to inventory as it permits to analyze as well as solve of the problems.
The research is carried out with maintenance inventory and order management system. The cost to manage the inventory with carrying the cost of inventory is becoming a key focus point into the business as well as there is required to find methods for optimization the inventory.
The order and inventory management system has features of categorization of the products which can migrate the products between various groups as well as sale channels. It makes them easier to search by name, cost, data, supplier and other filters. This feature will make sure about full stock control as it permits to forecast the demand and makes accurate orders from the vendors (Lortz & Gopalakrishnan, 2016). The system handles the inventory, selling as well as managing the customer relationships and also HR as single platform along with accounts. When it comes to the customer services, then the company management are not utilize requirements and demands of the customers. In terms of technology, migration is referred to the process which is converted of data processing into various technologies. Technology migration of inventory management system is done to transfer the business process IT resources to new hardware infrastructure and various software platform to keep up with current technologies to achieve of better business value (Wild, 2017). It is involved with physical migration of the computing components where the older hardware can provide with required level of the business performance and meet with the business requirements. The data and application are required to migrate to new system and platform which can reside on same hardware infrastructure as this system is being perceived to better than old one (Center, Alliance, & Insurance, 2016). The migration is involved with data and software, as the move is automated by use of migration software.
The feasibility of order and inventory management system is as follows:
1. Technical feasibility study: The system is technically feasible since it is not much difficult to get needed resources for development as well as maintenance of the system. The resources are required to develop of software and maintenance of the system is available for the organization to use of resources. The main consideration of this study is where the software is to be implemented (Morton, Cambiaghi, & Radcliffe, 2015). The system analyze evaluates technical merits of system on the business performance. Builders Cement is facilitated of equipped with machines and software that is technically feasible.
2. Economic feasibility study: It is a method used to evaluate the effectiveness of proposed system. The system is economically better along with increase into business efficiency. The cost benefit analysis is to be performed in this case. It is a study of cost and benefit to the savings which are required to expect from proposed system. As the organization is implemented of the system with required of hardware, therefore the project is economically feasible (Feng, McVay, & Skaife, 2014). Development of inventory application is economically feasible as the organization is required not to spend much cost for development of the system. After the development of proposed system, the business organization is not required to invest more. Therefore, the system is feasible economically.
3. Operation feasibility: The estimate is required to determine how effort is done into development of system included with the training to the end users. The computer initialization is affected the turn over, transfer as well as employee status of job (Chaiyawantakee et al., 2015). Additional efforts are required to make a training and education to the users on new way of system.
The paper is based on analysing the builder’s order and inventory management system mainly into the construction industry. The materials management is a process to plan, execute and control the activities into construction. The goal of order and inventory management system is that the construction materials are available at point of use when it is required. The system ensures that materials are ordered into the store, generation of indent, selection of vendor is carried out and materials are received at right time.
Goals and objectives
The order and inventory management system is used as effective system to move and store the goods and related informational flow. The product sellers can access to the technology driven software programs which can help into optimization of the inventory control that is critical to achieve of the business success. Following are the project goals and objectives of the inventory management system such as:
1. To keep the products safe where it is protected against the theft
2. To track and review the sales of company on daily basis as part of the inventory management plan
3. To manage the incorrect information displayed on the inventory database
Project performance, project assumptions, project constraints and major project milestones
Based on the project performance, the inventory management system involves with the procurement, data storage, and transport as well as construction methods. It is involved with safety, productivity as well as schedule performance.
The project assumptions are based on:
1. The supply of the goods is satisfactory and the goods are to be purchased when it is required.
2. The quality of the goods and services are to be purchased by concern is certain.
3. The prices of goods are to be stable which is resulted into stabilise the carrying costs.
The project constraints are:
The required resources are not available, and then the time to deliver the project work is increased. It results into increasing the project cost, as because when alternative resources are expensive as required.
The quality analyst finds that the quality to deliver the goods is bad, and then more resources are to be required. It results to increase of cost for additional resources and efforts to fix the deliverables. It will increase time to deliver the required goods (Disney et al., 2016).
When there is occurrence of project scope creep, it results into increase of time, cost and resources. It will reduce the quality and increase of risks on delivery.
The project work is not completed on scheduled time as well as budget, which is resulted into failure of entire project plan.
The project milestones are as follows:
Expected start date
Project kick off
12th August, 2018
Requirements of the business
25th August, 2018
Customization of the system
2nd September, 2018
System integration testing
14th September, 2018
User acceptance testing
27th September, 2018
Implementation of the system
3rd October, 2018
12th October, 2018
From the project milestones, it is analyzed that the start date of this project is 12th August and end date is 12th October, 2018. Therefore, total of 2 months are taken to complete the entire work for the implementation of order and inventory management system for Builders Cement.
This project work is calculated as economic worth towards the community. The cost benefit analysis for the implementation work of management system is compared with benefits with entire cost to deliver the project. The overall benefits is demonstrated to increase expected costs, therefore the project work is taken as economically viable.
For the project plan to be approved, it is required to take approval from the project manager, CEO and project sponsor.
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