BSB51415 Project Management Oz Assignments

BSB51415 Project Management Oz Assignments

BSB51415 Project Management Oz Assignments

Issue

The report is based on Builders Cement Order and Inventory Management System Implementation. There is an issue related to that the requisite materials needed into the construction laydown yard so that the materials are not delivered on right time to the crew workers for the installation purpose.

Anticipated outcomes

The order and inventory management system is required for effective operations of complex warehousing and distributing the environments. Inaccurate inventories result into a reduction of cost which makes the investment decisions. The anticipated outcomes of the inventory management system are achieved of business economic efficiency, productivity into the business operations (Ptak & Schragenheim, 2016). It results into the reduction of inventory costs, maximization of sales and profits. The system which is implemented into Builders Cement have integrated the overall business process, automated the manual tasks and maintained a customer satisfaction. The system wants efficiency to manage the stock levels such that the business is cash flow positive. Simple analytics, as well as reports, help to observe the products which are selling faster throughout sales channels (Laudon & Laudon, 2016). The system helps to manage the sales channels for reduction of loss of sales; it is required to restock the products into the business organization.

Inventory control is critical when it is required to reduce the carrying cost of holding the project stock. Inventory management system les the entire company work with it as it is making way from sales to customer fulfilments (Tat, Taleizadeh, & Esmaeili, 2015). The inventory management system improves the business performance such as:

1. Closing the sales: The inventory management system allows up-to-date stock levels to available to the staffs in real time (Voronkova et al., 2017). It leads to better customer retention that is critical into modern marketplace where the customers have more options.

2. Benefits towards customer retention: The operation manager should have proper knowledge of the stock levels, which is best method to sell of items to the customers to have it into the store (Sundar, Balaji, & Kumar, 2014). The system helps to analyze the historical data to perform of accurate forecast for the future stock levels. There is prevention of costly stock outs so that it causes customers to go other way. The manager should able to analyze sales data, that will enable to find the patterns in demand help to drive of the project sales as well as marketing strategies.

3. Reduction of holding costs: The other best anticipated outcomes of the order and inventory management system are saving on inventory costs. The costs are extensive and it will determine the bottom line when to keep the cost under control. It is included of finance cost, warehouse rent, staff wages and security cost for the business (Fredendall & Hill, 2016). When the system is assisted to make of proper forecasts, then it will avoid of over stocking, and therefore overpaying on holding the costs.

4. Flexibility: The system is providing with ability to flexible as well as adapt of the situations as the business is raised. There are large problems like incorrect shipments, manufacturing problems as well as theft (Hicks et al., 2015). The system will provide stronger visibility over the inventory. The tool is used to view the data related to inventory as it permits to analyze as well as solve of the problems.

Problem definition

Problem statement

The research is carried out with maintenance inventory and order management system. The cost to manage the inventory with carrying the cost of inventory is becoming a key focus point into the business as well as there is required to find methods for optimization the inventory.

Organizational impact

The order and inventory management system has features of categorization of the products which can migrate the products between various groups as well as sale channels. It makes them easier to search by name, cost, data, supplier and other filters. This feature will make sure about full stock control as it permits to forecast the demand and makes accurate orders from the vendors (Lortz & Gopalakrishnan, 2016). The system handles the inventory, selling as well as managing the customer relationships and also HR as single platform along with accounts. When it comes to the customer services, then the company management are not utilize requirements and demands of the customers. In terms of technology, migration is referred to the process which is converted of data processing into various technologies. Technology migration of inventory management system is done to transfer the business process IT resources to new hardware infrastructure and various software platform to keep up with current technologies to achieve of better business value (Wild, 2017). It is involved with physical migration of the computing components where the older hardware can provide with required level of the business performance and meet with the business requirements. The data and application are required to migrate to new system and platform which can reside on same hardware infrastructure as this system is being perceived to better than old one (Center, Alliance, & Insurance, 2016). The migration is involved with data and software, as the move is automated by use of migration software.

The feasibility of order and inventory management system is as follows:

1. Technical feasibility study: The system is technically feasible since it is not much difficult to get needed resources for development as well as maintenance of the system. The resources are required to develop of software and maintenance of the system is available for the organization to use of resources. The main consideration of this study is where the software is to be implemented (Morton, Cambiaghi, & Radcliffe, 2015). The system analyze evaluates technical merits of system on the business performance. Builders Cement is facilitated of equipped with machines and software that is technically feasible.

2. Economic feasibility study: It is a method used to evaluate the effectiveness of proposed system. The system is economically better along with increase into business efficiency. The cost benefit analysis is to be performed in this case. It is a study of cost and benefit to the savings which are required to expect from proposed system. As the organization is implemented of the system with required of hardware, therefore the project is economically feasible (Feng, McVay, & Skaife, 2014). Development of inventory application is economically feasible as the organization is required not to spend much cost for development of the system. After the development of proposed system, the business organization is not required to invest more. Therefore, the system is feasible economically.

3. Operation feasibility: The estimate is required to determine how effort is done into development of system included with the training to the end users. The computer initialization is affected the turn over, transfer as well as employee status of job (Chaiyawantakee et al., 2015). Additional efforts are required to make a training and education to the users on new way of system.

Project overview

Project description

The paper is based on analysing the builder’s order and inventory management system mainly into the construction industry. The materials management is a process to plan, execute and control the activities into construction. The goal of order and inventory management system is that the construction materials are available at point of use when it is required. The system ensures that materials are ordered into the store, generation of indent, selection of vendor is carried out and materials are received at right time.

Goals and objectives

The order and inventory management system is used as effective system to move and store the goods and related informational flow. The product sellers can access to the technology driven software programs which can help into optimization of the inventory control that is critical to achieve of the business success. Following are the project goals and objectives of the inventory management system such as:

1. To keep the products safe where it is protected against the theft
2. To track and review the sales of company on daily basis as part of the inventory management plan
3. To manage the incorrect information displayed on the inventory database

Project performance, project assumptions, project constraints and major project milestones

Based on the project performance, the inventory management system involves with the procurement, data storage, and transport as well as construction methods. It is involved with safety, productivity as well as schedule performance.

The project assumptions are based on:

1. The supply of the goods is satisfactory and the goods are to be purchased when it is required.
2. The quality of the goods and services are to be purchased by concern is certain.
3. The prices of goods are to be stable which is resulted into stabilise the carrying costs.

The project constraints are:

The required resources are not available, and then the time to deliver the project work is increased. It results into increasing the project cost, as because when alternative resources are expensive as required.

The quality analyst finds that the quality to deliver the goods is bad, and then more resources are to be required. It results to increase of cost for additional resources and efforts to fix the deliverables. It will increase time to deliver the required goods (Disney et al., 2016).

When there is occurrence of project scope creep, it results into increase of time, cost and resources. It will reduce the quality and increase of risks on delivery.

The project work is not completed on scheduled time as well as budget, which is resulted into failure of entire project plan.

The project milestones are as follows:

Key Milestone

Expected start date

Project kick off

12th August, 2018

Requirements of the business

25th August, 2018

Customization of the system

2nd September, 2018

System integration testing

14th September, 2018

User acceptance testing

27th September, 2018

Implementation of the system

3rd October, 2018

Project closure

12th October, 2018

From the project milestones, it is analyzed that the start date of this project is 12th August and end date is 12th October, 2018. Therefore, total of 2 months are taken to complete the entire work for the implementation of order and inventory management system for Builders Cement.

Cost-benefit analysis

This project work is calculated as economic worth towards the community. The cost benefit analysis for the implementation work of management system is compared with benefits with entire cost to deliver the project. The overall benefits is demonstrated to increase expected costs, therefore the project work is taken as economically viable.

Approvals

For the project plan to be approved, it is required to take approval from the project manager, CEO and project sponsor.

Approved person

Signature

CEO

 

Project Manager

 

Project Sponsor

 

References

1. Center, P., Alliance, A. M. A., & Insurance, A. M. A. (2016). Practice Management. Safety.
2. Chaiyawntakee, S., Srimongkol, P., Bunsiri, P., Lanak, K., & Wilkison, P. B. (2015). U.S. Patent Application No. 14/338,498.
3. Disney, S. M., Maltz, A., Wang, X., & Warburton, R. D. (2016). Inventory management for stochastic lead times with order crossovers. European Journal of Operational Research248(2), 473-486.
4. Feng, M., Li, C., McVay, S. E., & Skaife, H. (2014). Does ineffective internal control over financial reporting affect a firm's operations? Evidence from firms' inventory management. The Accounting Review90(2), 529-557.
5. Fredendall, L. D., & Hill, E. (2016). Basics of supply chain management. CRC Press.
6. Hicks, B. J., McWhirter, B. K., McArthur, D., & Williams, B. (2015). U.S. Patent No. 9,092,765. Washington, DC: U.S. Patent and Trademark Office.
7. Laudon, K. C., & Laudon, J. P. (2016). Management information system. Pearson Education India.
8. Lortz, V. B., & Gopalakrishnan, P. (2016). U.S. Patent No. 9,418,352. Washington, DC: U.S. Patent and Trademark Office.
9. Morton, J., Cambiaghi, R., & Radcliffe, N. (2015). Inventory management requires an end-to-end approach: our consulting team defines the key concepts of inventory management and elaborate on the decisions and cross-functional collaboration required to be more effective. Logistics management (Highlands Ranch, Colo.: 2002).
10. Ptak, C. A., & Schragenheim, E. (2016). ERP: tools, techniques, and applications for integrating the supply chain. Crc Press.
11. Sundar, R., Balaji, A. N., & Kumar, R. S. (2014). A review on lean manufacturing implementation techniques. Procedia Engineering97, 1875-1885.
12. Tat, R., Taleizadeh, A. A., & Esmaeili, M. (2015). Developing economic order quantity model for non-instantaneous deteriorating items in vendor-managed inventory (VMI) system. International Journal of Systems Science46(7), 1257-1268.
13. Voronkova, O. V., Kurochkina, A. A., Firova, I. P., & Bikezina, T. V. (2017). ERP Implementation of an information management system for industrial enterprise resource planning. Revista ESPACIOS38(49).
14. Wild, T. (2017). Best practice in inventory management. Routledge