BSB51415 Project Management Essay Oz Assignment

BSB51415 Project Management Essay Oz Assignment

BSB51415 Project Management Essay Oz Assignment

Task 1

Answer to 1

There are three main types of project that have been identified till date. These project types along with examples are as follows (Lock 2017)

Compliance Projects: E.g. setting up employment laws, development of payroll system for employees, etc.

Strategic Projects: E.g. development of ecommerce website to enter online market, business analysis of market for development of new business strategy, etc.

Operational Projects: E.g. construction of a new office building, repair and maintenance of a river bridge, etc.

Answer to 2

For an ideal project scope statement, some key steps must be included that are explained as follows.

Project Objective: The first step of developing the project scope statement is the identification of the project objective. Since project scope is the boundary that limits the overall project, the objectives must be identified in order to develop a suitable boundary.

Deliverables: After determining the objectives, it is important to determine the deliverables of the project i.e. the items or outcomes that must be delivered through the project (Kerzner and Kerzner 2017).

Milestones: Milestones are particular points that must be reached at the end of each phase of the project. These milestones are set to ensure the project is progressing within the scope limits and the deliverables are successfully met.

Technical Requirements: Most of the projects need some technical requirements that must be determined early in order to avoid any confusion or extra expenses in the later stages of the project (Nicholas and Steyn 2017).

Limits and Exclusions: Every project has its own limits and exclusions. Unless these are determined and documented, an ideal project scope statement cannot be developed and it will not be possible to control the project.

Reviews with Customer: In customer centric projects, it is important to consider customer feedback and reviews so that an appropriate strategy can be developed for managing the project scope.

In other words, the scope statement of a project should consist of “GOALS”.

G stands for the goods or services to be produced in the project (in short, the deliverables of the project).

O stands for objectives of delivering the particular goods or services in the project.

A stands for assumptions made while setting the scope of the project.

L stands for limitations of the project.

S stands for success criteria of the project.

Answer to 3

The developed schedule from the given information is as follows.

Task Name

Duration

Start

Finish

Predecessors

Task 1

22 days

Wed 26-09-18

Thu 25-10-18

 

Task a

5 days

Wed 26-09-18

Tue 02-10-18

 

Task b

4 days

Wed 26-09-18

Mon 01-10-18

 

Task c

6 days

Wed 03-10-18

Wed 10-10-18

a

Task d

2 days

Tue 02-10-18

Wed 03-10-18

b

Task e

5 days

Tue 02-10-18

Mon 08-10-18

b

Task f

6 days

Thu 11-10-18

Thu 18-10-18

c

Task g

4 days

Fri 19-10-18

Wed 24-10-18

f

Task h

5 days

Fri 19-10-18

Thu 25-10-18

f

Using this schedule, the Gantt chart is plotted along with the critical path and shown in the following diagram

Figure 1: Gantt Chart of the Project (Critical Path Marked in Red)

(Source: Created by Author)

From the schedule developed, it is seen that the project will take a total of 22 days for completion.

The main benefits of Gantt chart are as follows.

1. The activities / work packages can be arranged in a particular order based on which the schedule is developed
2. The diagrammatic representation of Gantt chart is simple and the relationships (predecessor / connection) between two or more work packages can easily be identified
3.Other major aspects of project management like resource allocation, bottom up budget estimation technique, critical path and others can be developed directly from the Gantt chart itself.

Answer to 4

The success of the project depends on two main factors. These are as follows.

1. Management: The project can be called successful if remains within the scope and completed within estimated budget and 2. time.

2. Outcome: The project can be called successful if it has successfully met its objectives i.e. customer requirements, projected cost benefit and others.

Answer to 5

In order to assess risks in the project, it is important to identify them first. After identification, the risks are to be listed and their likelihoods of occurrence, impacts on project and detection difficulty are to be measured (Walker 2015).

For managing the risks, a contingency plan is to be developed where it is to be determined whether the risk will be avoided, retained, exploited, deflated or unloaded.

Answer to 6

The following quality methods can be introduced for the project.

1. Schedule: The project must be completed within the final agreed schedule with an additional few days in case of unforeseen incidents in the project.

2. Cost: The budget must not be exceeded during the project.

3. Scope: The project must stay within the scope and not deliver some other outcomes that are not within the scope.

4. Quality: The quality of materials / products / services must be up to the specific standards that are developed during the development of project plan.

Task 2

Executive Summary

This project is mainly based on the opening a new office building for Edwards Ltd. that wants to utilize the new office for attending large scale and global clients. For this purpose, a project has been authorized by the management. For the purpose of planning for this project, a project plan has been developed in this report.

Introduction

Edwards Ltd. deals with the design and supply of signage and it is an SME company. However, with growing demands for the company’s products, the board members have decided to open a new office building that will be focussed to attend requests of large global organizations thereby promoting the growth of the company itself.

This report is mainly based on the development of a suitable project plan for the opening of the new building for Edwards Ltd.

Project Goals, Objectives and Key Success Criteria

The main goal of the project is to expand the office of Edwards Ltd. by opening a new office building. Accordingly, the objectives of the project are as follows.

1. To expand beyond the current limitations of the organization
2. To open a new office for attending large global clients
3. To open a new production house in the new office building

The key success criteria are as follows.

1. The successful opening of the new office building within the provided budget
2. Generate scope for organizational expansion
3. More business opportunities and recruit more employees in the new office
4.Increase in the overall productivity of the organization

Culture of the Company, Leadership Style and Project Team

Although Edwards Ltd. is an SME company, the company always seeks opportunities to grow beyond its limits and gain international clients for further growth. Hence, the culture of the company is to utilize existing resources with full efficiency to enable it to grow in size in terms of business and economy.

The leadership style that is necessary for the organization is transformational leadership. This type of leadership will enable the organization to improve through constant changes in procedures, strategies and culture utilizing the existing resources as well as use maximum efficiencies and productivities from the employees (Schwalbe 2015).

The project team members will include the following.

1. Relocation Manager – Assistance in relocation of materials, utilities and facilities from the existing office to the new office building
2. Floor Manager– For supervision of the various works in each floor of the new office building
3. Workers – For the installation and set up works in the new office building
4.Hardware Engineer – For technical hardware implementation
5. Software Engineer – For platform development and system integration with main server

Stakeholder Analysis and Management

The stakeholders are identified along with their roles as follows.

Name

Designation

Role

PLEASE FILL

Project Manager

Management and control of the project

PLEASE FILL

Project Supervisor

Supervision and reporting of project

PLEASE FILL

Legal Assistant

Assistance regarding the legal aspects of building acquisition

PLEASE FILL

Procurement Manager

Procure necessary materials for the project

PLEASE FILL

Finance Manager

Manage project finances

Scope Management, Scope Statement and WBS

The scope needs to be managed in order to ensure extra and unnecessary works are not conducted during the progress of the project. Hence, the scope statement is developed as follows.

Acquisition and opening of the new office building is within the scope of the project. However, development of future business strategies is out of scope of this project.

The work breakdown structure is shown in the following diagram.

Figure 1: Work Breakdown Structure of the Project

(Source: Created by Author)

Time Schedule, Project Network, Critical Path and Gantt Chart

The schedule for the project is developed as follows.

Task Name

Duration

Start

Finish

Predecessors

Project for Edward's Ltd.

196 days

Mon 10/22/18

Mon 7/22/19

 

Project Defining

18 days

Mon 10/22/18

Wed 11/14/18

 

Call a Board Meeting Regarding the Project

2 days

Mon 10/22/18

Tue 10/23/18

 

Discuss the Highlighted Issues and Problems for the Project

5 days

Wed 10/24/18

Tue 10/30/18

2

Agree on Expansion and Opening of a New Building

2 days

Wed 10/31/18

Thu 11/1/18

3

Prepare a Project Proposal

5 days

Fri 11/2/18

Thu 11/8/18

4

Submit the Project Proposal

2 days

Fri 11/9/18

Mon 11/12/18

5

Receive Approval for Project

2 days

Tue 11/13/18

Wed 11/14/18

6

Project Planning

26 days

Thu 11/15/18

Thu 12/20/18

 

Identify the Scope of the Project

2 days

Thu 11/15/18

Fri 11/16/18

7

Identify the Goals and Objectives of the Project

1 day

Mon 11/19/18

Mon 11/19/18

9

Consider the Assumptions

1 day

Tue 11/20/18

Tue 11/20/18

10

Consider Limitations and Constraints

1 day

Wed 11/21/18

Wed 11/21/18

11

Prepare an Overall Schedule for the Project

1 day

Thu 11/22/18

Thu 11/22/18

12

Determine Budget for the Project

2 days

Fri 11/23/18

Mon 11/26/18

13

Determine and Appoint Necessary Team Members

2 days

Tue 11/27/18

Wed 11/28/18

14

Determine the Stakeholders Required

2 days

Thu 11/29/18

Fri 11/30/18

15

Assign Roles to the Team Members and the Stakeholders

1 day

Mon 12/3/18

Mon 12/3/18

16

Prepare Stakeholder Management Plan

1 day

Tue 12/4/18

Tue 12/4/18

17

Prepare Communication Plan for the Stakeholders

1 day

Wed 12/5/18

Wed 12/5/18

18

Develop a Work Breakdown Structure

1 day

Thu 12/6/18

Thu 12/6/18

19

Assess Possible Risks in the Project

2 days

Fri 12/7/18

Mon 12/10/18

20

Prepare Management Plan for the Risks

1 day

Tue 12/11/18

Tue 12/11/18

21

Prepare Quality Management Plan

1 day

Wed 12/12/18

Wed 12/12/18

22

Complete the Project Charter

2 days

Thu 12/13/18

Fri 12/14/18

23

Submit the Charter

2 days

Mon 12/17/18

Tue 12/18/18

24

Receive Approval to Go Ahead

2 days

Wed 12/19/18

Thu 12/20/18

25

Project Executing

143 days

Fri 12/21/18

Tue 7/9/19

 

Procure Funds for the Project

2 days

Fri 12/21/18

Mon 12/24/18

26

Assign Duties and Funds to the Team Members

2 days

Tue 12/25/18

Wed 12/26/18

28

Survey Selected Region for New Building

5 days

Thu 12/27/18

Wed 1/2/19

29

Acquire a Building in a Convenient Location

10 days

Thu 1/3/19

Wed 1/16/19

30

Prepare All Documentations Regarding Building Purchase and Ownership

5 days

Thu 1/17/19

Wed 1/23/19

31

Officially Take Over the Building

5 days

Thu 1/24/19

Wed 1/30/19

32

Finalize the Departments that will be set up in each floor

3 days

Thu 1/31/19

Mon 2/4/19

33

Install Furniture and Utilities in Each Departmental Floors

15 days

Tue 2/5/19

Mon 2/25/19

34

Purchase and Install Tables and Chairs for the Employees

10 days

Tue 2/26/19

Mon 3/11/19

35

Purchase and Install Computer Workstations for Employees

20 days

Tue 3/12/19

Mon 4/8/19

36

Install Electrical Equipments

10 days

Tue 4/9/19

Mon 4/22/19

37

Install Server and Connect All the Workstations Accordingly

10 days

Tue 4/23/19

Mon 5/6/19

38

Install Communication Devices

5 days

Tue 5/7/19

Mon 5/13/19

39

Set Up Production House in One Floor

30 days

Tue 5/14/19

Mon 6/24/19

40

Install All Production Equipments

5 days

Tue 6/25/19

Mon 7/1/19

41

Complete All Remaining Works

5 days

Tue 7/2/19

Mon 7/8/19

42

Project Handover

1 day

Tue 7/9/19

Tue 7/9/19

43

Project Closure

9 days

Wed 7/10/19

Mon 7/22/19

 

Review the Entire Project

2 days

Wed 7/10/19

Thu 7/11/19

44

Finalize All the Payments

2 days

Fri 7/12/19

Mon 7/15/19

46

Conduct Project Appraisal

2 days

Tue 7/16/19

Wed 7/17/19

47

Stakeholder Sign Off

2 days

Thu 7/18/19

Fri 7/19/19

48

Project Officially Closed

1 day

Mon 7/22/19

Mon 7/22/19

49

The project network is shown in the following diagram.

Figure 2: Project Network

(Source: Created by Author)