Part 1- Introduction The report contains the...
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This menu development requirement assignment brief is Assessment Agreement outlines the rules that govern all assessments at Stanley College. An Assessment Agreement must be signed for each unit of competence you complete. No assessments will be accepted for marking without a completed and signed Assessment Agreement. Your trainer will collect this Assessment Agreement in class
Activity A- Resource Usage Efficiency Report
The report should be presented fully typed, in a short report format, which includes:
- Cover page
- Table of contents
- Body with a heading system: cover tasks 1, 2 and 3 and address questions asked
Report should include resource areas such as energy, water and waste, as well as carbon footprint measures. Compliance requirements should be investigated.
Examples may include:
- Life-cycle mapping tools
- Carbon footprint calculators
- Energy security monitoring tools and calculators
- Water usage monitoring tools and calculators
- Waste audit procedures and tools
- External benchmarks
- Sustainability frameworks such as CERES, the Natural Step Framework, or TBL.
In your report, provide a brief summary of each tool including: how it works, how it helps compliance and state whether you would use it and why/why not. Include copies of the tools in the appendix of the report. Ensure you acknowledge the source. For example, provide the website name, address and date accessed
Activity B- Purchasing Analysis
Purchasing analysis and payback period apply the purchasing analysis steps to investigate the purchase of an eco-friendly product or service within your workplace or training environment. Examples can include: office equipment, software, heating and cooling systems, cleaning services, waste minimization and disposal systems and water or energy studies management systems. Determine the payback period of the product or service.
Answer all the questions.
Q 1: Discuss the aims of sustainable purchasing or procurement.
Sustainable purchasing and procurement primarily aims to reduce the impact on eco system and environment in which organization is working. they also aim to develop a procurement system which is long term sustainable in nature and reduce the consumption of non renewable resources to a minimal.
Q 2: What product or service will you investigate purchasing?
We will be investigating and covering carbon footprints of purchasing process of office supplies and how it can be reduced.
Q 3: Discuss how you would address each of the purchasing steps listed below.
During each step we will be analyzing what kind of resources it is using and how it can be improved. We will also analyze how and where IT based technology can be employed to reduce the consumption of resources like paper, transportation, human resources, time, power etc.
- Step 1: Identify the business need
The need of the business is to reduce the over heads and also speed up the process sof procurement and purchasing. They also need to reduce the cost of the procurement process and also reduce carbon foot print to ensure that they align with the long term objective sof the company.
- Step 2: Conduct a risk assessment:
A risk assessment was done and it was found that only risk associated with this change in process is that employees who are doing the manual procurement process might resist initially and then later they would need to be trained about the new process. any other perceivable risk were not found as these changes are much required and there are safe technologies available to carry out the changes
- Step 3: Seek and evaluate alternative solutions:
Alternative solution which is offered for this process is to outsource the entire purchasing and procurement process to an outside agency. Although this is not a very viable solution because the size of the company and its process are not that much complicated that it deems outsourcing to an outside agency.
- Step 4: Award the contract:
Contract can be awarded by comparing quotations of different service providers who can install the IT based procurement system in the company and also provide training to the employees on how to use it.
- Step 5: Manage the contract:
- Step 6: Determine goods disposal:
Q 4: Where can you go for help and information on sustainable purchasing? Make a list of websites and sources
Q 5: When calculating the full cost and savings of your purchase, what should you consider?
We should consider the fixed cost, life cycle of the project, variable cost, inflation rate and also additional information which is available about the project.
Q 6: Calculate the payback period. Show your workings.
According to a rough estimate the payback period is 5 years for the entire project. This would be done in way that every year a total 20 percent of cost of change in model would be recovered even with adjustment of inflation.
Q 7: What tips would you suggest to a business to improve its purchasing strategies?
- Totally integrated purchasing and procurement model
- Global procurement model
- Transparent and fair bidding system
- Corporate governance based procurement 100 percent online bidding and procurement process
Activity C- Portfolio of Information
Gather a range of information
- Put together a portfolio of useful resources, contacts and information related to implementing and monitoring sustainable work practices.
- Information should be collected over the duration of the unit and submitted nearing the end of study for this unit, as directed by your assessor.
- Your portfolio will be viewed by your assessor, but you should retain it for future reference.
Types of information you should include.
- A list of environmental legislation, regulations, Codes of Practice that relate to sustainable practices in your state or territory.
- Examples of SOPs, risks and hazard identification analysis, WHS regulations and procedures, job specifications and EEO practices that apply to a workplace or industry.
- Examples of internal and external benchmarks set for a workplace or industry.
- Information provided from industry accreditation schemes that relate to your workplace or industry.
- Examples of auditing assurance reports, audit procedures and/or evidence of having participated in sustainability audits.
- Samples of quality assurance systems and procedures relating to sustainability.
- An example of a purchasing analysis or life-cycle analysis, including payback period calculations you have participated in.
- A list or journal of useful websites and sources of information, advice and tools to monitor and evaluate resource usage and create sustainability plans.
- An example of a sustainability plan you have participated in creating.
- Samples of data spreadsheets and tools developed to monitor and evaluate resource usage and target achievements.
- Samples of sustainability targets and KPIs set, tracked and evaluated.
- Copies of agendas and minutes of meetings showing participation in stakeholder meetings, including team meetings about sustainability initiatives.
- Samples of SOPs, policies and procedures relating to sustainable practices.
- Photographs and other visual media that record progress and demonstrate sustainability initiatives.
- Samples of surveys used to assess and evaluate the success of sustainability initiatives.
- Articles, flyers and other media containing useful tips on how to minimize waste, obtain a green office and reduce energy and water consumption.
- Workflow planning tools, checklists or charts – including any task or priority lists showing evidence of your planning and organizational skills.
- Evidence of any environmental sustainability training you have undertaken in the workplace or elsewhere.
- Copies of any checklists or documentation you have completed to measure and/or analyse resource usage.
- An organisational chart, position description or other evidence showing your reporting requirements, environmental responsibilities and workplace expectations.